Job Description

JOB PURPOSE

Performed assigned administrative functions such as data entry, inventory control, proper filling and others administrative works. Work under moderate supervision and should be able to oversee the daily operations of this business unit in the absence of superior.

JOB SCOPE

i. Maintain all files and records so they remain updated and easily to access

ii. Sort and distribute incoming mail and prepare outgoing mails (envelopes, packages, etc)

iii. Responsible for monitoring and ensure up to date record for logbook and staff traveling book

iv. Need to coordinate between HQ (Facility) and Site Project related to project document

v. Responsible for daily administration, office management, office maintenance and organizations procedure

vi. Become one-stop tracking for petty cash applying (for all site project)

vii. Attend customer complaint and inquiry via phone call, email or meeting

viii. Preparing all the work order for all site and reports

ix. Assists in key in and update monthly report (for all site project)

x. To manage office cleanliness, office stationery and all form when necessary

xi. To prepared some ad hoc task, ad hoc official letter and documents

xii. As person in charge of facility asset

xiii. Preparing documents for the purchase of item for facility department and all site

xiv. Receiving invoices from supplier / contractor and send it to finance for payment

xv. Willing and ready to relocate to another site and performed well

xvi. Answering phone call, message and email from management is compulsory.

xvii. Checking and compiling all the staff attendance form before submitting to HOD

xviii. Responsible for assisting other duties as directed.

xix. Ensure the availability and adequacy of all maintenance-related stock and supplies.

xx. Manage the IDB system for Purchase Requisitions (PR) and Purchase Orders (PO).

xxi. Conduct weekly inventory checks in the store to ensure alignment with the stock balance in the General Store.

xxii. Compile and organize all checklist forms for record-keeping and reference.

xxiii. Submit monthly electricity and water meter readings to the Finance Department.

Job Type: Full-time

Pay: RM2,500.00 - RM2,800.00 per month

Benefits:

Free parking Health insurance Maternity leave Parental leave
Work Location: In person