Admin & Hr Specialist
Malaysia, Malaysia
Job Description
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Main Accountabilities -
Carry Out
Execute daily Administrative & HR work for General Manager with minimum guidance and direction
Carry Out
General secretarial duties to General Manager such as correspondence, scheduling appointments, email and mail processing, presentation, etc
Carry Out
Provide office management services and other administrative support such as
- vendor and contract management of office, HR and IT related services.
- verify invoices against contracts and raising PR/PO in the accounting system for the Company.
- order, setup of PC\xe2\x80\x99s and peripheral, remedy IT equipment defects by liaising with vendors, asset management.
- support IT systems user testing and rollout as required.
- maintain license documents, office equipment and office facilities.
- maintain archive for required documents, including contract management database and filing system.
- sort documents (e.g. correspondence, invoices) and file them accurately, keeping archives up to date. Ensure contracts are uploaded to relevant systems.
- maintain relevant information e.g. Intranet, manuals, FAQ\xe2\x80\x99s. Conduct regular review of templates, contracts and other standard documents.
- maintain required documentation (e.g. training documentation) and systems (e.g. LMS) to comply with local and company requirements.
Carry Out
Organize events such as internal and external meetings, conferences, visits from guests, business conferences, etc
Carry out
- Initiate, coordinate and perform operational tasks and processes related to:
- Recruitment: manage job requisition, post and source for hires through LinkedIn or other channels (as approved by HRM/business) including employee referral program and internal candidates, screen and coordinate interviews, administer tests, employment contract, salary proposal;
- Compensations & benefits: Payroll and C&B (e.g. Payroll run, insurances, leave, pensions and social security, salary bands, mobility, collective/local agreements, compensation letters and employment contracts, benefit programs, statutory benefits, communication changes to employees)
- Employee relations & HR processes: Verify data, support managers in engagement activities, monitor local policies, update employee handbook, support managers in ad-hoc reports.
- Employee life cycle: drive excellence of pre-boarding, onboarding and offboarding activities, monitor training take-up for compulsory trainings; support managers in rolling out Global/Regional learning programs. Conduct exit interviews
Support
- Answer manager or employee queries on payroll, benefits or other HR areas. Contribute with operational and non-operational support to HR processes
- Administration of training (meeting rooms, speakers, invitations, material, enrolments, feedback forms).
- Continuously contribute to process and service improvement.
- Backup role to support the local Logistics team related to the inbound/outbound shipments
- Backup role to support Sales & Marketing Admin related to quotation and marketing events
- Other tasks as assigned by Line Manager, Matrix Manager
Location: Ferring Malaysia
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Job Detail
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Job IdJD920321
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationMalaysia, Malaysia
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EducationNot mentioned