Job Description

Responsibilities:

Admin

Execute daily Administrative & HR work for General Manager with minimum guidance and direction

General secretarial duties to General Manager such as correspondence, scheduling appointments, email and mail processing, presentation, etc

Organize events such as internal and external meetings, conferences, visits from guests, business conferences, etc

Provide office management services and other administrative support such as:- vendor and contract management of office, HR and IT related services.

Verify invoices against contracts and raising PR/PO in the accounting system for the Company.

Order, setup of PC\xe2\x80\x99s and peripheral, remedy IT equipment defects by liaising with vendors, asset management.

Support IT systems user testing and rollout as required.

Maintain license documents, office equipment and office facilities.

Maintain archive for required documents, including contract management database and filing system.

Sort documents (e.g. correspondence, invoices) and file them accurately, keeping archives up to date. Ensure contracts are uploaded to relevant systems.

Maintain relevant information e.g. Intranet, manuals, FAQ\xe2\x80\x99s. Conduct regular review of templates, contracts and other standard documents.

Maintain required documentation (e.g. training documentation) and systems (e.g. LMS) to comply with local and company requirements.

HR

Initiate, coordinate and perform operational tasks and processes related to:

Recruitment: manage job requisition, post and source for hires through LinkedIn or other channels (as approved by HRM/business) including employee referral program and internal candidates, screen and coordinate interviews, administer tests, employment contract, salary proposal;

Compensations & benefits: Payroll and C&B (e.g. Payroll run, insurances, leave, pensions and social security, salary bands, mobility, collective/local agreements, compensation letters and employment contracts, benefit programs, statutory benefits, communication changes to employees)

Employee relations & HR processes: Verify data, support managers in engagement activities, monitor local policies, update employee handbook, support managers in ad-hoc reports.

Employee life cycle: drive excellence of pre-boarding, onboarding and offboarding activities, monitor training take-up for compulsory trainings; support managers in rolling out Global/Regional learning programs. Conduct exit interviews

Requirements

Degree in Business Administration

At least 4 -10 years of experience

Fluent in English. Fluency in other languages an asset

Good communication and interpersonal skills

Able to act as a Project Manager and team player

To show full discretion, trustworthy, dedication, loyalty and flexibility

Must be a strong believer in service and support to superior and his/her team

Reference Number:

576806

Contact Details:

lishalini_chandrasekaran@persolkelly.com

Profession:

Human Resources & Support
HR Admin/ Support/ Management

Company:

PERSOLKELLY Malaysia

Date Posted:

31/03/2023 6:26:00 PM

PersolKelly