Job Description

Job Summary:

• Act as the point of contact for all employees, provide administrative support and manage their queries.

• Provide administration support to the team
• Provide polite and professional assistance via phone, mail, and e-mail, making hotel and restaurant reservations or travel arrangements such as booking flights/cars
• Assist HR team with recruitment, on-boarding and termination processes by preparing property checklist, access card and company staff ID card
• Print staff ID card for all the region across Malaysia including subsidiaries company
• Responsible on expatriate management such as VISA permits of HOD and policies/SOP of exit and returning to Malaysia
• Maintain the general office filing system
• Handle monthly bill payment such as office rental fees, utilities fees, corporate parking fees and company telco line
• Raise request to procurement department on stationary ordering by email
• Maintain drivers' schedules, OT claims and company car insurance
• Handle on HOD's personal claims and administration claims
• Assist in any ad-hoc tasks as required

• Candidate must possess at least a Higher Secondary/ STPM/ "A" Level/ Pre- U, Diploma, Bachelor's Degree/ Business Studies / Administration / Management or equivalent.
• Required language(s): English, Mandarin, Bahasa Malaysia.
• Possess positive attitude, proactive, responsible, punctuality, patience and detail oriented.
• Good communication and interpersonal skills
• Proficiency in Microsoft Office, Excel.
• Able to work independently and maintain confidentiality
• Well-organized with strong time management skills