Job Description

s

1. Manage and maintain all business licenses (Business License, KPDN Permit, Fire Extinguisher Certification etc)

2. Ensure timely renewals and compliance with regulatory requirements.

3. Manage tenancy agreements & maintain proper filing and tracking of agreements and renewal dates.

4. Maintain insurance policies for outlets including:

Fire Insurance

Burglary Insurance

Public Liability Insurance

5. Ensure all policies are valid, updated, and claims are documented properly.

6. Oversee petty cash and float money management.

7. Track and reconcile financial transactions for daily and general operations

8. Prepare Head of Department (HOD) weekly schedules.

9. Monitor HOD daily clock-in and clock-out.

10. Monitor maintenance issues and coordinate resolution with technicians.

11.

Human Resource Support

Submit manpower requests to HR.

Maintain copies of foreign worker visas and passports.

Keep records of food handlers and typhoid certificates.

12.Utilities & Operations Tracking

Track utilities usage for outlets and hostels.

Ensure devices closure is checked (actual vs IT Group).

Maintain all forms and records by department.

13.QUALIFICATIONS & REQUIREMENTS

Diploma or Degree in Business Administration, Management, or related field preferred.

Minimum 2-3 years in administrative or operations support role.

Strong organizational and record-keeping skills.

Attention to detail and ability to follow up on multiple tasks.

Knowledge of licensing, insurance, and tenancy documentation preferred.

Proficiency in Microsoft Office (Word, Excel, Outlook).

Ability to work independently and coordinate with multiple departments.

14.WORKING CONDITIONS

Office-based role with visits to outlets/hostels as required.

May require extended hours during audits, license renewals, or operational deadlines.

Fast-paced environment requiring multitasking and coordination across departments.

Job Types: Full-time, Permanent

Benefits:

Health insurance Meal provided Opportunities for promotion Professional development
Work Location: Remote