Job Description

Xiamen University Malaysia. Hiring! Full Time Administrative Executive in Selangor - Ricebowl
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Administrative Executive
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Posted 2 hours ago o Closing 21 Dec 2025
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Requirements

• Bachelor's degree in Business Administration, Communication, Management, or a related field.
• Minimum 1 year of administrative experience, preferably in a higher education environment.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications and university management systems.
• Ability to multitask, work independently, and meet deadlines in a fast-paced academic setting.
• Excellent command of English; proficiency in Mandarin or Malay is an advantage.

Responsibilities
1. Academic and Administrative Support

• Assist in the coordination and implementation of academic programmes (undergraduate, postgraduate, and PhD).
• Manage documentation and communication related to teaching schedules, course files, and examination matters.
• Maintain accurate records of academic performance, research outputs, and staff training programmes.
• Support accreditation exercises, programme reviews, and quality assurance documentation.

2. Staff and Student Liaison

• Serve as a liaison between academic staff, students, and the university's administrative offices.
• Provide guidance and administrative assistance to students regarding academic procedures, internship placements, and other school matters.
• Assist in onboarding new academic staff and facilitating internal communication.

3. Event and Project Coordination

• Support academic and cultural events such as seminars, workshops, conferences, and student engagement activities.
• Provide administrative support for school-led initiatives.
• Coordinate logistics, publicity materials, and documentation for events and school projects.

4. Resource Management

• Oversee inventory and office supply management.
• Ensure compliance with university financial and administrative policies.

Benefits

• EPF/SOCSO
• Annual Leave
• Medical and Hospitalization Leave
• Annual Bonus
• Medical Insurance
• Work-life Balance
• Career Growth
• Multiculturalism Work Environment
• Training Provided

Additional Benefits

• Allowance Provided
• 5 Working Days
• Medical Claim

Skills
Administrative Support Calendar Management Communication Skills Record Keeping Event Planning Office Management Travel Arrangements
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Skills Required