Job Description

Req ID: 122586
Remote Position: No
Region: Asia
Country: Malaysia
State/Province: Penang
City: PenangSummaryProvides general administrative and/or customer service support to relieve department managers or staff of administrative details.Detailed DescriptionWork is guided by diverse procedures, processes and/or technical methods of varying complexity. Incumbents have some freedom to select best methods and procedures to follow to complete assignments. Tasks are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. Decisions/actions may have an impact beyond the job\'s immediate work unit or team. Works under general Supervision. Situations not covered by standard processes, procedures and methods are referred to manager or higher level. May provide functional guidance to others performing similar work and/or act as a team lead. May demonstrate work methods to new employees. Deals directly with immediate supervisor, co-workers and team members; engages in exchanges of factual information and provides some explanation in a problem solving capacity; interactions with external contacts, if applicable, require exchanging factual information and providing some explanation.Performs tasks such as, but not limited to, the following:

• Gathers information and resources; produces and files correspondence, agendas, reports, purchase orders and expense requisitions; designs, produces and maintains department presentations; updates and publishes department metrics.
• Maintains attendance, time off, budget usage, mailing lists, ISO documents and other department records and files.
• Receives, screens and distributes incoming mail; schedules meetings and appointments and maintains calendars.
• Coordinates meetings, conferences, seminars and travel arrangements; orders supplies, maintenance and other services for the department.
• Coordinates special events and completes special projects that are either assigned or independently initiated.
• Evaluates department or position processes and procedures and recommends changes and improvements.
• Communicates department/function policies, activities and information through memos, publications, etc.
• Acts as an information resource for routine questions.
• Interprets department/function policies and guidelines.

Knowledge/Skills/Competencies

• Strong knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word and PowerPoint.
• Ability to evaluate and prioritize a variety of tasks to ensure their timely and accurate completion, while working with frequent and ongoing interruptions.
• Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
• Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.
• Ability to manage sensitive department and employee information in a confidential manner.

Physical Demands

• Duties of this position are generally performed in a normal office environment.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data. Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience

• Four to five years\' relevant experience.

Typical Education

• Additional courses after High School, or consideration of an equivalent combination of education and experience.
• Educational Requirements may vary by Geography

NotesThis job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any timeCelestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).
At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.COMPANY OVERVIEW:
Celestica (NYSE, TSX: CLS) enables the world\'s best brands. Through our recognized customer-centric approach, we partner with leading companies in Aerospace and Defense, Communications, Enterprise, HealthTech, Industrial, Capital Equipment and Energy to deliver solutions for their most complex challenges. As a leader in design, manufacturing, hardware platform and supply chain solutions, Celestica brings global expertise and insight at every stage of product development - from drawing board to full-scale production and after-market services for products from advanced medical devices, to highly engineered aviation systems, to next-generation hardware platform solutions for the Cloud. Headquartered in Toronto, with talented teams spanning 40+ locations in 13 countries across the Americas, Europe and Asia, we imagine, develop and deliver a better future with our customers.Celestica would like to thank all applicants, however, only qualified applicants will be contacted.
Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.

Celestica