Job Description

POSITION GENERAL SUMMARY

• Assist to manage administrative functions (including record management, attendance, new staff requirements, inventory record etc.), procurement activities, invoice processing, provide administration support for external training under Business Development and assist in updating HRD Corp/ training budget utilization for all schools in Malaysia Airports Academy (MAA).

ESSENTIAL POSITION FUNCTIONS

• Responsible to create, check, record & prepare documents related to procurement activities such as purchase requisition (PR), purchase order (PO), good receipts (GR), request for quotation (RFQ), tendering process and other related documents.
• Responsible to process invoices in relation to training & administration.
• Responsible to update training expenses in HRD Corp/ training report every month.
• Responsible to create sales order (SO) for external training under Business Development.
• Manage record management for MAA.
• Prepare attendance report MAA.
• Assist staff or new staff requirements in MAA.
• Assist to monitor and record inventory for MAA.
• Assist day-to-day administration of the department.
• Carry out other duties of functions as and when required by superior or Management.

Key Challenges

• To ensure the training expenses is updated every month.
• To ensure all invoices and procurement activities are processed as per timeline and comply with the requirements.

Skills

• Good in written and communicate in Bahasa Malaysia and English.
• Meticulous, detailed, well-organized, able to work independently and willing to learn new things
• Able to work under pressure and with minimum supervision
• Knowledge in SAP
• Familiar with Employment Act, Malaysian Labor Law & Industrial Relation Act
• Team work, excellent communication skills with various level of people, fast leaner, self-starter with positive attitude
• Sufficient knowledge in all areas of Human Resource functions

Relevant IndustriesExternal

• At least 3 Principals CGPA

2.8EducationExternal

• Diploma preferably in Human Resource/ Administration or other related field

Additional InformationOpen for Malaysian citizens only.
Please be reminded that only online applications will be entertained.
Applications should reach us by 31 July 2024.
Only the shortlisted will be notified.

Malaysia Airports