Job Description

If you are looking to excel and make a difference, take a closer look at us Job Summary: Support Administration Manager to organize and coordinate office administration and procedures, assist in developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation in order to ensure organizational effectiveness and safety. Key Responsibilities and Accountabilities: Ensure office operations and procedures, correspondences, supply requisitions and clerical functions are organized, reviewed and approved properly. Assist Administration Manager in implementing office policies by setting up procedures and standards to guide the operation of the office. Responsible to monitor the inflow/outflow of documents i.e. dispatch services, courier for mailroom and warehouse. Support and manage the Telecommunications, Telephone Call Recording, Key Phone System and Multifunction Device (Printer). Manage the audio-visual/AV & public address/PA systems and meeting rooms facilities as well oversee the receptionist team provide courteous and effective customer service. Handle benefits administration expenses i.e company cars maintenance, shuttle bus service, petrol & repairs and ensure all items are invoiced and paid on time by vendors & service providers. Assist in managing contract and price negotiations with office vendors & service providers and participate actively in the planning and execution of company events. Completes special projects by organizing and coordinating information and requirements planning, arranging and meeting schedules monitoring results. Jobholder Requirements: Possess tertiary qualification in Business / Administration / Supply Chain Management or equivalent disciplines. At least 3 years of working experience in the Administration field. Advanced systems skills and working knowledge of MS Office including Microsoft Excel, Microsoft Words and Microsoft Power Point. In-depth understanding ofoffice management procedures and departmental policies. Strong communicator with good interpersonal skills that is able to handle conflict situations and resolve issues satisfactorily.v Good presentation and communication skills. Work independently, confident communicator, self-motivated, be able to work on own initiative and thrive in a collaborative work environment. Adaptable and flexible. Excellent organization, analytical and problem solving skills.

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