Job Description

\xe2\x96\xaa To receive and check all consignment devices which include the IJN material
code, description, expiry date and Delivery Order Number.
\xe2\x96\xaa To update the consignment consumption report to vendors on daily basis
except on Saturday, Sunday and Public Holiday.
\xe2\x96\xaa To compile all charged consignment Delivery Orders and to arrange for
collection by vendors by 5th day of the month.
\xe2\x96\xaa To receive, monitor and update on daily Consumption Delivery Order from
end user for monthly closing report.
\xe2\x96\xaa To create Consignment PO, Good Receive and Good Issue after confirmed
consumption.

• Purchasing and Administration

\xe2\x96\xaa To check all Purchase Requisition (PR) / Capital Expenditure Requisition
(CER) forms are in order, complete with all necessary supporting documents
and verification and properly signed by the appropriate level of authority.
\xe2\x96\xaa To ensure IJN material code and description are correct before creating
Purchase Order.
\xe2\x96\xaa To create Purchase Order and to email the document to vendor. A copy
must be submitted to the User Department too for reference.
\xe2\x96\xaa To check and verify the acceptance and acknowledgement of the User
Department for goods or service delivered directly to them. Once verified,
the Good Received shall be perform in purchasing system.
\xe2\x96\xaa To ensure the Purchase Order number, IJN material code, description,
delivery Order and/or Invoice are correct for goods delivered to Procurement
Management Department.
\xe2\x96\xaa To notify User Department to collect the goods from Procurement
Management Department. The User Department shall sign and stamp the
Delivery Order upon receiving the goods. Once verified, the Good Received
and Issue Note shall perform in purchasing system.
\xe2\x96\xaa To seek for price quotation from vendors.
\xe2\x96\xaa To update and monitor on daily Delivery Order Report for monthly closing.
\xe2\x96\xaa To carry out any other relevant duties as requested by the Superior.
\xe2\x96\xaa Effectively carry out other responsibilities as required by the role, to the best
benefit and interest of the Organization.

Requirements

• Sijil Pelajaran Malaysia (SPM)/ Sijil Tinggi Pendidikan Malaysia (STPM) or Diploma

in any relevant field is an advantage.

• At least 2 years working experience in office administration and procurement.

Institut Jantung Negara