Job Description

Responsibilities:

• Serve as the Office Reception Support;
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Monitors visitor access and issues passes when require include safety briefing for local visitor.
• Developed and implemented office management procedures, monitoring clerical functions, increasing training efficiency, team productivity and accuracy.
• Planning, scheduling, and co-coordinating internal and external meetings.
• Implements office policies and rules by establishing standards and procedures, measuring results against standards, and making necessary adjustments including interface with Government Officials.
• Coordinate the office cleaning schedule; ensuring office, meeting room, pantry and other facilities are tidy, clean and safe.
• Operate office equipment and arrange for repairs when equipment malfunctions (fax machines, copiers, phone systems, fire extinguisher, air-conditioning, projector, fire alarm system etc.).
• Coordinate with Landlord; on parking matters; office repairs and other maintenance repairs.
• Request quotation, order office supplies/consumables (stationery, packing equipment, pantry supplies, copier supplies, janitorial need & hygiene, electrical, first aid kit etc.) and seek support/approval from payee cardholder.
• Manages incoming mail so that it is opened, sorted, and distributed in a professional and timely manner.
• Receiving the mail - the incoming mail is received by the receptionist brought to the office by the postman or courier service.
• Provide support for on boarding/offboarding of staff.
• Act as Office Warden, First Aider and Telephone Operator/Historian during ERP.

Skills & Requirements:

• Minimum Diploma or Degree in any fields, strong preference majoring in Human Resource, Office Management, Accounting & Finance, Marketing.
• STPM/Polytechnic Certificate can be considered with more than 5 years working experience.
• Attention to details.
• Computer Literacy (particularly excel and GSAP/SAP will be most preferred).
• Fluent in English & Bahasa Melayu.

Additional Details:

• Working Hour: Monday to Friday, 9.00 am to 6.00 pm
• Contract Duration: 12 months
• Location: Kuching, Sarawak
• Salary Offered: RM 2,800

Job Type: Contract
Contract length: 12 months Salary: RM2,800.00 per month Ability to commute/relocate:

• Kuching: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administration: 3 years (Preferred)
• Office Management: 3 years (Preferred)

Language:

• English (Preferred)