Job Description

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Major Task

1) Release Order and Good Receive Note

Prepare and create Release Order (RO) and Good Receive Note (GRN) by checking, recording and entering the precise and correct material requisition particulars in the system so as to make sure the claims are tagged to the approved Price Agreement and within budget allocation. This includes any incident claim for insurance recovery which require completeness of documentation.

2) Invoice Processing

Prepare complete invoicing documentation for Approving Authority approval by equipment supplier by receiving, checking and recording supplier\'s claims and invoices and make sure the claims are based on the approved Price Agreement so as to ensure the smoothness and completeness in payment to suppliers.

3) Budget Reporting

Prepare regional maintenance budget expenditure, ensure unused PR/RO cleanup to release budget and highlights budget deficiency for further action by Regional Engineer.

4) Asset Disposal & Accruals

Prepare and submit monthly accrual for the region and submit to HQ for consolidation, raise asset disposal form and capitalization for equipment replacement for RE\'s further action.

5) Others

Other tasks include processing of station dealer\'s maintenance allowance, posting in system and tracking.

Qualification & Experience

• Knowledge and specific skill in SMARTGE, SA, process directory and material creation. The job also includes any resolution and work with support team to resolve system issues.
• Knowledge on financial process such as CAPEX drawdown, capitalization, accrual, etc.
• Involved in producing monthly reports such as budget utilization, contract value utilization, accrual, etc.

Petronas