Job Description

Description

Primary Objective:

Provide client business solutions and administrative support to Private Wealth team to ensure smooth day-to-day operations of the office and provide better service to Private Wealth client.
Key Responsibilities:

• Assisting in Client Account Opening process, preparing Account on boarding forms and transaction related forms for sales meeting.
• Assisting in compilation of client documentations for account opening.
• Coordinating the documents delivery, pickup and stamping, for internal and external.
• Assisting and coordinate in marketing event, facilitating invite lists for client events and festive seasons delivery of cards and packets.
• Assisting on any administrative functions for KL, Penang and Singapore office
• Typing and preparing memos, agenda and reports.
• Preparing presentation slides / materials for presentation to clients.
• To coordinate with Admin Division to operate and maintain in good working order of photocopier, facsimile, telephone system or other office equipment.
• To coordinate with Admin Division on the office stationery procurements and dealing with the printers and suppliers.
• Answering, screening and directing incoming calls and making outgoing calls for the Head.
• Scheduling appointments &meetings & ensure proper notification is given.
• Setting up and maintaining a proper and accurate filing and record systems of its office personnel leave record and reconcile with the records of the Group Human Resources Department.
• Managing office in-coming mails.
• Handling and booking of air tickets and hotel accommodation for the Head and also making changes to the return tickets or check-in.
• Arranging/purchasing meals for lunch meeting & other company events.
• Keeping and maintaining sufficient stock of stationeries, letterheads, envelopes and name card for the Head.
• Work closely with other secretaries/administrators.
• Perform other operations & administrative functions as may be assigned by the superior from time to time.

Requirements

Requirements:
Bachelor Degree - Degree/Diploma in Private Secretaryship (PSC) or equivalent , (currently MBA).

Minimum 3-5 years\xe2\x80\x99 experience as administrator to senior management in multinational company.

Fluent in spoken and written English and Bahasa Malaysia, proficient in Microsoft Office applications, pleasant personality with strong organizational, good interpersonal skills and good communication skills, able to work independently and effectively with people from all levels, self-motivated, fast worker, team player and one who thrives working in a challenging and fast-paced environment.

Benefits

Dental, Education support, Miscellaneous allowance, Medical, Loans, Sports (e.g. Gym), Parking, Vision, Regular hours, Mondays - Fridays, Casual Business Wear, Performance Based Rewards

RHB Bank