Job Description

Contract For Service

Location: Malaysia (MY), Sarawak Energy (SEB)

Company: Sarawak Energy Berhad, Finance (50034013), Tax & Treasury (50034250),

Number of Openings: 1

Job Category: Contract

Closing Date: 28 January 2024



SCOPE OF SERVICES:

• Ensure compliance to Invoice-to-Pay SOP and other relevant policies and procedures (e.g. Procurement Policies and Procedures, Manual of Authority, Tax Compliance guidelines) as well as adherence to internal control system and procedures instituted in SAP AP modules. Highlight any potential risk and control.
• Invoice processing via Vendor Invoice Management (\xe2\x80\x9cVIM\xe2\x80\x9d) System

o Ensure timely clearing of VIM workplace and no long outstanding invoice pending AP Processor\'s action in VIM workplace.
o Monitor and assist VIM users of Vendor Invoice Management (VIM) System for invoice processing according to SOP including users at the regions.
o Regularly monitor emails including accounts payable email to ensure electronic invoices received are immediately sent to VIM for processing.
o Highlight any issues and suggest any further improvement in VIM that needs to be done to increase its effectiveness in invoice processing.
o Monitor utilization of electronic invoice and encourage vendor to convert to electronic invoice not only to increase the utilization of electronic invoice but also to increase the accuracy of optical character recognition (OCR) feature when reads data from the invoice in VIM system.

• Continuous monitoring and clearing of GR IR account. To ensure invoice posting is done on time after service acceptance or good receipt are performed in the system.
• Perform monthly creditor\'s reconciliation to identify invoices not captured and expenses that need to be accrued. To follow up on outstanding invoices not posted to the system.
• Compile information/data for monthly reporting and other information as and when needed by superior.
• Contribute to any continuous improvement initiatives/digitalisation projects by highlighting areas of improvement to the existing projects (eg. SAP S4 Hana and Sepro Invoicing) and any new system in the future.
• Other tasks include:

o Check and verify withholding tax computation for payment made to foreign companies (services rendered in Malaysia). Ensure timely payment to IRB.
o Liaise with Banking team to ensure fund availability before execution of payment.
o Attend vendors\' enquiries relating to overdue payment accounts. Ensure follow-up actions are taken and to communicate with PO officers and requesters to process overdue payment.
o Monitor fixed payment request and inform payment team after posting is done.
o Monitor expense for the division and check accuracy of transactions.

SPECIAL ASPECTS/MAJOR CHALLENGES OF THE JOB:

• The challenges in order to satisfy customer at the expense NOT to compromise on internal control and procedures.
• Keeping abreast with Technology and able to apply in invoice processing.

QUALIFICATION & WORK EXPERIENCE:

• Degree in accounting/commerce studies or Professional accounting qualification (CA, ACCA, CIMA, CPA) with minimum 3 years of working experience in accounting field.

This position is offered on Contract for Service terms & conditions.

Sarawak Energy