Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades or technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Building great impressions and experienceYou\xe2\x80\x99ll be the face of JLL\xe2\x80\x94that\xe2\x80\x99s why creating a welcoming yet professional image of the company is vital to your role. As our stakeholders\xe2\x80\x99 first point of contact, you should make them identify immediately that we are the kind of company they would want to do business with. Therefore, you must demonstrate high levels of customer service and integrity, especially in handling enquiries, issues and complaints.Keeping a well-oiled workplaceTogether with the facilities management team, you\xe2\x80\x99ll help ensure that clients, vendors and employees enjoy a safe and positive experience. You\xe2\x80\x99ll be trained to follow escalation and incident reporting procedures, and comply with the firm\xe2\x80\x99s safety guidelines and strategies.Your responsibilities also include, but are not limited to: booking meeting rooms; managing office supplies inventory; handling paperwork on maintenance-related activities; and updating the phone directory and company brochures. You\xe2\x80\x99ll also be expected to assist the facilities management team in overseeing contractors on-site and finding vendors and services.Vendor Management, Office utilization data compilation & entry into trackerElectricity/Water/Space Occupancy dataWaste managementPantry consumables in/out trackerLocker & cabinet trackerAssisting for PO/DO/Invoice, maintaining files and reports and all other facilities related files.Other assigned administrative tasksVendor managementSecurity management (security badges issue and access activation)Environment, Health and Safety (office compliance)Inventory ManagementManage stock take for goods in and out (Sundries / Stationery / First Aid Item)To inspect for all the first aid box once a month (physically)Ensure all consumables items are being tracked and replenished on daily/weekly/monthly basisObtain quotations from approved vendor list (Pantry items/ first aid/ Stationeries item)To follow up closely with vendors regarding the delivery timeline & processStock count & reporting of goods on monthly basisWorkplace coordinationFloor ambassador floor walkEvent or meeting coordination requested by client.Engaging with clients for the feedback on facilities and daily operation works.Assisting to send the work permit to building managementOther ad-hoc request from clientClient onboarding supportSupport business administrators on new joiner/leavers arrangements - access card application/collectionPrepare the starter pack for the new joinersKeep track & reporting on starter pack inventoryManage the IT stocks (such as laptops to place inside the IT server roomsSound like you? To apply, you need to be:Knowledgeable and experiencedYou should have at least 12 months of experience in a corporate environment, particularly in reception and administration. An experience in facilities, property management, hospitality or related field is ideal will go a long way.A positive thinker and strong communicatorAre you a confident, energetic and customer-oriented? Can you interact with stakeholders across all levels? A great match for this job would be someone who has good presentation skills , approachable manner as well as superb written and good communication skills.Organisational and professionalYou should know how to remain calm and professional, and maintain a proactive and positive attitude, especially in managing multiple operational matters under stressful situations. You must be able to manage conflicting priorities and apply holistic approaches for long-term solutions, while complying with the firm\xe2\x80\x99s procedures and standards.What we can do for you:At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.Apply today!Location:On-site \xe2\x80\x93Petaling Jaya, MalaysiaJLL Privacy NoticeJLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.

Jones Lang LaSalle