1. Office utilization data compilation & entry into tracker
Electricity/Water/Space Occupancy data
Waste management
Pantry consumables in/out tracker
Locker & cabinet tracker
Assisting for PO/DO/Invoice, maintaining files and reports and all other facilities related files.
Other assigned administrative tasks
2. Inventory Management
Manage stock take for goods in and out (Sundries / Stationery / First Aid Item)
To inspect for all the first aid box once a month (physically)
Ensure all consumables items are being tracked and replenished on daily/weekly/monthly basis
Obtain quotations from approved vendor list (Pantry items/ first aid/ Stationeries item)
To follow up closely with vendors regarding the delivery timeline & process
Stock count & reporting of goods on monthly basis
3. Workplace coordination:
Floor ambassador floor walk
Event or meeting coordination requested by client.
Engaging with clients for the feedback on facilities and daily operation works.
Assisting to send the work permit to building management
Other ad-hoc request from client
4. Client onboarding support
Support business administrators on new joiner/leavers arrangements - access card application/collection
Prepare the starter pack for the new joiners
Keep track & reporting on starter pack inventory
5. Back-up role (In the event receptionist is on AL/MC/EL)
Reception back-up -receive calls, alliance with clients/visitor/new joiner/vendors /program the card access to new joiners and visitor
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