Job Description

1. Office utilization data compilation & entry into tracker * Electricity/Water/Space Occupancy data * Waste management * Pantry consumables in/out tracker * Locker & cabinet tracker * Assisting for PO/DO/Invoice, maintaining files and 1. Office utilization data compilation & entry into tracker Electricity/Water/Space Occupancy data Waste management Pantry consumables in/out tracker Locker & cabinet tracker Assisting for PO/DO/Invoice, maintaining files and reports and all other facilities related files. Other assigned administrative tasks 2. Inventory Management Manage stock take for goods in and out (Sundries / Stationery / First Aid Item) To inspect for all the first aid box once a month (physically) Ensure all consumables items are being tracked and replenished on daily/weekly/monthly basis Obtain quotations from approved vendor list (Pantry items/ first aid/ Stationeries item) To follow up closely with vendors regarding the delivery timeline & process Stock count & reporting of goods on monthly basis 3. Workplace coordination: Floor ambassador floor walk Event or meeting coordination requested by client. Engaging with clients for the feedback on facilities and daily operation works. Assisting to send the work permit to building management Other ad-hoc request from client 4. Client onboarding support Support business administrators on new joiner/leavers arrangements - access card application/collection Prepare the starter pack for the new joiners Keep track & reporting on starter pack inventory 5. Back-up role (In the event receptionist is on AL/MC/EL) Reception back-up -receive calls, alliance with clients/visitor/new joiner/vendors /program the card access to new joiners and visitor JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our . For additional details please see our career site pages for each country.