Job Description

To ensure the smooth and efficient running of the organization by providing leadership in:

• All financial matters, including budget development, planning & reporting; managing the accounts, payroll and financial reporting of project funded activities
• All operational matters, including managing HR requirements and overseeing activities to ensure safe and cost-effective management
• To work as part of the Senior Management Team (SMT) to contribute financial and operational expertise in the development and implementation of organizational strategies, policies, practices, funding proposals and applications
• To interact with the Board of Directors, Finance & Staffing Committees, by providing financial reports and information to ensure sound financial and operational governance
• To work closely with the Stakeholder Management Team to provide financial and operational monitoring and controls on all program of work and activities, including producing reports and overseeing analysis of data and budget administration

Responsibilities

Finance and Accounting Management Role (70% of the Job Scope)

• Improve operational systems, processes and policies -- specifically, better management reporting, information flow and management, business process and organizational planning
• Manage and increase the effectiveness and efficiency of Support Services (HR and Finance), through improvements to each function as well as coordination and communication between operational sales support and program development & delivery
• Play a significant role in long-term planning, including an initiative geared toward operational excellence
• Oversee overall financial management, planning, systems (AutoCount) and controls
• Management of budget in coordination with the Managing Director (MD)
• Development of individual program budgets
• Invoicing to funding sources, including calculation of completed units of service
• Payroll management, including tabulation of accrued employee benefits
• Organization of fiscal documents
• Regular meetings with the MD around fiscal planning & development
• Line manage Office Coordinator as head of Finance & Administration Team
• Lead annual budgeting and planning process for annual budget with the MD
• Be responsible for Accounting policy and local governance
• Cash flow management and liquidity
• Develop and manage annual budget
• Lead of production of monthly and quarterly sales assessments and forecasts of financial performance against budget & cash flow, financial and operational goals
• Develop long-range forecasts and maintain long-range financial plans
• Develop, maintain and monitor all accounting systems, stock level and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems
• Prepare draft audit accounts and be a liaison with the externally appointed auditor and tax agent
• Prepare monthly and quarterly management accounts for the organization
• Lead on short and long-term financial and managerial reporting
• Oversee day to day processing of accounts
• Reconcile monthly activity, generating year-end reports, and fulfil tax related requirements
• Manage month end and year-end closure procedures
• Provide financial management of all project funded activities and program
• Work with MD on budgetary elements of funding applications and bids
• Maintain archival and financial administrative files
• Manage payroll, pension scheme, employee benefits and organizational insurance
• Manage bank accounts to ensure sufficient liquid funds
• Ensure that accounting requests are resolved and communicated in a timely manner to internal and external parties
• Manage Company Secretary, including organizing all statutory returns

Operational Effectiveness & Leadership and Sales Support Management Role (30% of the Job Scope)

• Coordinate strategy (on behalf of MD) to realize ambitions set out in the Corporate Plan
• Oversee management of all operational functions
• Be responsible for HR, increasing effectiveness and efficiency
• Oversee IT & Premises as well as coordination and communication between all operational functions
• Drive initiatives in the management team and organizationally that contribute to long-term operational excellence
• Contribute to short & long-term organizational policy planning and strategy
• Serve as primary liaison to Medical Device Authority counsel in addressing license, annual audit and medical product registration matters
• Serve as primary liaison to legal counsel in addressing legal issues e.g. copyright, antitrust, governing instruments, partnerships, licensing etc.
• Maintain and review all office policies and procedures, including Health & safety, environmental and ensure compliance with all relevant legislation

Benefits

• Commensurate Basic Salary based on Skill Set and Experience
• Intra-Preneurship Scheme
• 13\'s Months Salary
• 13 % Employer EPF Contribution
• Cost of Living Allowance (COLA)
• Continuous Study Scholarship

Additional Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF / SOCSO / PCB
• Training Provided
• Allowance Provided
• Performance Bonus
• Medical Insurance
• Company Trip
• 5 Working Days
• Staff Discount

Ricebowl