Job Description

SKILLS & QUALIFICATIONS

• Applicants must possess a Diploma/Degree in Business Administration or Equivalent.
• Minimum of 2-3 years of working experience in the related field would be an advantage.
• Adequate knowledge of office administration.
• Proficient in Microsoft Office applications and exposure to HR systems is also advantageous.
• Possess a strong sense of responsibility, urgency and commitment to efficiently meeting deadlines.
• Be familiar with the ISO: 9001 2015 Quality Management Standard requirements.
• Proficient in written and spoken English and Bahasa Malaysia.
• Confident, self-motivated with initiative, positive working attitude, able to work independently.
• Good leadership, interpersonal and communication skills, well organised, reliable, punctual and well presented.
• Team Player, fast learner with a willingness to learn and meet tight deadlines with minimum supervision.

JOB DESCRIPTION

• To carry out daily attendance reporting and monitoring. To ensure employees are clock in accordingly and assist on phone clock in problems. To assist attendance in system for leave application (eg: medical leave \xe2\x80\x93 check the supporting documents; medical certificate).
• Assist new employee to register infotech and train them to use smartphone to clock in and out.
• To manually key in actual overtime on daily basis and forward to HRM for cross checking.
• To follow up with absent employees for their reasoning and supporting documents if any.
• To assist in counselling session for lateness.
• To report daily attendance to HRM and email Infotech daily attendance report to relevant personnel.
• To follow up invoices and reconciliation of services against records for sanitization work, dumpster, transporter, cleaning services, fogging & abate, securities fee, water & electricity, rental, quit rent, car insurance, road tax, trading license, telephone bills etc.
• To assist in requesting petty cash voucher for management lunch and company vehicle\xe2\x80\x99s petrol
• To monitor and manage company groceries items monitoring and top up cleaning items, pantry items.
• To manage locker and locker key assignment to employees.
• To coordinate and call for services and maintenance for Coway water machine, photo copier machine, Unifi etc
• To monitor MC & ML claim supporting documents and posted for approval.
• To assist in applying Employee Expenses Reimbursement Claim Form attach with original receipt for record and approval by Management. To cross check the medical/dental balance in spreadsheet against Info-Tech record at month end for payroll purposes.
• To assist in ordering Management lunch, dinner and other employees\xe2\x80\x99 overtime refreshment on daily basis.
• To order office pantry items and refreshment such as coffee, tea, biscuit etc.
• To arrange grab food delivery which require pay in advance and claim later.
• To manager office stationery including ordering and issuing out and to ensure sufficient stock.
• Handling of incoming documents or parcel and dispatch of letter.
• Screening the incoming calls, enquiries and invite potential candidates for interview and collecting employees updated personal record.
• Attend to employees e-bike, safety shoes, walkie-talkie, t-shirts or any request for repair work.
• Update and follow up covid self-test results for record.
• To assist in preparing letter in Bahasa Malaysia, filing letter and approval letter for audit trail purposes.
• To assist in preparing social activities and office decoration during festive season.
• To coordinate with security personnel on visitor and employee gate pass issuance.
• To arrange booking for accommodation, prepare refreshment, transportation or cab services for guest and directors.
• To assist in safety committee meeting for taking minutes.
• To assist foreign worker arrangement for FOMEMA medical check-up.
• To assist HR and Finance on special assignment from time to time
• Any other ad-hoc assignment.

People Management

• To lead, train and guide newly joined employees
• To report issues or problem to superior immediately

Relationship Management

• Able to liaise, communicate and provide assistance to other departments
• Be an effective team member, working with supervisor and colleagues to ensure smooth workflow with maximum output

Self Management

• Comply with the Health and hygiene, Safety and Environmental Policies
• Assertive, resilient and welcome changes
• Engages interest and participation of others and has a collaborative approach to working together
• Actively committed to teams\xe2\x80\x99 development
• Show moral courages, openness and honesty in all dealings
• Self-motivated, flexible, proactive and committed
• Good interpersonal skills
• Excellent attention to details

Skills and Attributes

• Independently determines approach and assigned tasks
• Able to strictly follow instruction from Superior.
• Ability to work in a diverse and dynamic environment
• Able to plan and priorities activities.
• Understanding Health and Safety practises
• Team Working skills
• Good command of English and Bahasa Malaysia.
• Good interpersonal skills are required.
• Able to multitask.

Physical Demands

• ability to lift and carry up material physical
• Free from illness or sickness to perform physical task

Company Overview
Protection Technologies (M) Sdn Bhd (PTMSB) is a wholly owned subsidiary of Armor Australia Pty Ltd which commenced operations in 2011. Armor Australia Pty Ltd is one of the Asia-Pacific regions most advanced designers and manufacturers of leading edge Ballistic Protection Systems.

As a defence recognised supplier our commitment is very simple, to design and manufacture the best protective solutions on the market, keeping your personnel, assets and equipment safe when in harms way.

Achieving this goal is a reward both our company and our team can be extremely proud of. We take pride in saving lives by supplying the most reliable armour solutions to the military and law enforcement agencies around the world.

Armor Australia is an ISO9001:2015 quality certified company. This quality standard is an internationally recognized certification that provides assurance that Armor Australia has the required management systems in place to deliver a quality product for all stakeholders. It guarantees an ability to consistently meet customer, statutory, and regulatory requirements, and addresses customer satisfaction through the effective application of the system.

PTMSB provides a world-class range of ballistic protection products. In house design capabilities, manufacturing and through-life support programs. Our Research and Development team are using the latest materials and industry technology to offer the best lightest weight solution possible.
Bachelor\'s or Equivalent