Administrative Officer Duties and Responsibilities for Cheerdik & PCSB ADMINISTRATIVE 1. Answer and direct phone calls and emails - Replying to emails, telephone or face to face enquiries related to tenancy, licensing & supplier payment. - Manage phone calls and correspondence (e-mail, letters, packages etc.) - Prepare communications, such as memos, emails, invoices, reports and other correspondence. - Assist with scheduling meetings and appointments 2. Liaise with external vendors and suppliers - Perform salary transfers and payments for the company. (Rental, supplier, secretarial fees etc) - Issue rental invoices for all tenants every 1st of the month. 3. Carry out administrative duties such as filing, typing, copying, scanning, etc. - Create and maintain filing systems, both electronic and physical. 4. Manage the office, including ordering office supplies and maintaining office equipment 5. Applying and renew for business license, music license for the company with relevant government authorities. 6. Support other functions/colleagues whenever needed related to admin & clerical works scope. 7. Dealing with tenants, contractor, landlord, agents, runner or supplier whenever needed by the company. 8. Compiling documents needed for annual return submission and getting the director to sign the documents & work closely with SPC team for this. 9. Greeting visitors in the office (Registering them as visitors) 10. Dealing with management in case of any issues with the business premises. 11. Providing reimbursement to employees for work-related expenses (Claims), maintain and record Petty Cash. HUMAN RESOURCE 12. Liaise with Penjana Kerjaya, PSU or any other government incentives. 13. Payroll and personnel databases. 14. Assist with recruitment efforts, including posting job openings, screening resumes, and scheduling interviews 15. Manage the onboarding process for new employees, including coordinating paperwork and conducting new hire orientation - Staff Recruitment and preparing Staff Contract - Providing new employees with all relevant documentation needed, such as the employee handbook, paperwork that needs to be completed on the first day of employment, and information regarding office policies and procedures and employee benefits (On-boarding) ? New Employee Registration Form, Borrower?s Form. 16. Ensure compliance with employment laws and regulations in Malaysia 17. Administer employee benefit programs, including health insurance, EPF, and SOCSO 18. Maintain employee records and update HR database in compliance with Malaysian regulations
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