Job Description

• Bachelor\'s degree in Human Resources, Business Administration, or related field.
• Able to speak in English.
• Previous experience in administration or human resources, preferably in a similar role.
• Knowledge of FOMEMA, immigration processes, and ISO standards is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office and familiar with MYEG/EPLKS systems.

Preferred Skills:

• Certification in HR (e.g., SHRM-CP, PHR) is advantageous.
• Experience with MYEG and EPLKS systems.
• Knowledge of ISO standards and immigration processes.

ResponsibilitiesFOMEMA Renewal:

• Manage the renewal process for foreign workers based on permit durations.
• Coordinate with the Finance department for bank drafts and online processing.
• Obtain and manage FOMEMA medical test results and follow up as needed.
• Process renewals through MYEG for suitable results.

Check Out Memo / Special Pass:

• Handle check-out memos for departing workers at Immigration offices in Shah Alam/Putrajaya.
• Process check-out memos through EPLKS Online, issuing copies for passport attachment and filing.
• Issue special passes for passports at the embassy or for pending FOMEMA status.

Insurance Renewal:

• Prepare and email renewal name lists for insurance policies.
• Manage policy documents, invoices, and payments, ensuring compliance with MYEG/EPLKS requirements.
• Update Personal Accident (PA) renewals for office staff annually.

MYEG/EPLKS - Permit Renewal/Calling Visa:

• Prepare and acknowledge name lists for permit renewals.
• Manage calling visa forms, FOMEMA medical, and SOCSO registrations.
• Oversee passport and permit document management, renewal payments, and follow-ups for outstanding permits.

Worker Salary:

• Review time cards and leave forms for local and foreign staff.
• Maintain records for workers returning or runaway cases.
• Prepare summaries for subcontractor salaries and manage payment processes.

Panel Clinics:

• Process invoices from panel clinics and prepare deduction lists.
• Ensure timely payments to panel clinics and handle authorization for medical cards.

ISO 14001 & ISO 9001 Compliance:

• Support and adhere to compliance with ISO 9001 & ISO 14001 standards.
• Collaborate with internal and external audit teams.

Immigration Work:

• Manage foreign workers\' issues at Jalan Duta, Putrajaya, and Shah Alam Immigration offices.
• Arrange thumbprint appointments for Rekab 1.0 & Rekab 2.0 programs.

Administrative Tasks:

• Receive workers at airports, issue memos, book flight tickets, and manage leave communications.
• Handle miscellaneous office supplies, cleaning assignments, and administrative documentation.
• Ensure adherence to SOPs, conduct disciplinary meetings, and prepare company profiles.

Benefits

• Salary Range: RM3500+ RM500 Allowance
• Annual Leave
• Medical Leave
• EPF/SOCSO

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