Job Description

BAT is evolving at pace - truly like no other organisation.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!

BAT KL IS LOOKING FOR AN IT FINANCE PROJECT ADMINISTRATOR

SENIORITY LEVEL: Junior management

FUNCTION: GBS

SALARY RANGE: Market salary + Excellent benefits + Market leading bonus

LOCATION: Sunway City, Selangor

\xc3\x82

ROLE POSITIONING AND OBJECTIVES

This role is responsible for organizational wide IT Budget management and administration support. The objective of this role is to prepare overall review budget proposals\xc3\x82 and\xc3\x82 prepare financial documents\xc3\x82 and\xc3\x82 reports. The direct impact of this role serves as the key finance person to support and administer the IT budget management.

Reports to: GBS Finance and Project Portfolio Manager

Reporting Level: G35

Geographic Scope: APMEA North

\xc3\x82

WHAT YOU WILL BE ACCOUNTABLE FOR

IT Budget Planner

• Prepare the appropriate templates for IT budget (Marketing DBS, Corporate DBS, Service DBS, Operation DBS)

• Project communication with local finance teams per functions. (Eg, Monthly reporting, asset validation, etc)
• Monthly regular updates to senior DBS members and keep monitoring cost spending & updating into system accordingly (BPC, E-flow, PlanisWare)
• Align with the approved policy of budgeting regarding the deadlines and the management of the internal BAT budgeting process.
• Receiving the budget estimates from stakeholders and keep accuracy and completeness
• Studying the previous budget and taking into consideration the benefits and losses occurred during the previous quarter, financial years, due to budget planning with senior DBS members
• Consolidate the data for budget and provide an overview of the financial status of all DBS budget
• Monitor the DBS budget throughout the year
• Preparing detailed reports pertaining to discrepancies and amendments that occurred in the budget, during the entire financial year

\xc3\x82

IT Admin support

• Manage all IT Purchase Order handling (PO->GR->Invoice) including monthly & non-PO cases
• Manage the e-flow orders (e.g., CAPEX order)
• Manage & register IT asset in SAP ECC system (e.g., depreciation, disposal by internal BAT policy, life cycle monitoring with MWP, ETC)
• Manage evidence of local IT contract & finance audit support if required
• Support contract management using Icertis
• Support COUPA system admin work

\xc3\x82

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Good spoken / written communication skills in English

• At least 3-4 years of working experience
• MS Office MS Office (Excel, PPT, Word, etc.). Visio experience a plus
• Basic Business Analyst Skills:

• Documentation \xc3\xa2\xc2\x80\xc2\x93 creating documentation for systems (training doc\xc3\xa2\xc2\x80\xc2\x99s, TLDs, etc.)
• Process mapping \xc3\xa2\xc2\x80\xc2\x93 ability to build and document process maps
• Basic experience with any SaaS system admin (i.e. configuration level only, no coding experience necessary)
• Budget management and monitoring
• IT Procurement process
• Ability to learn new systems / tasks quickly a must

BENEFICIAL

• Basic Japanese or Korean language competency is a plus but not mandatory

WE ARE BAT

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.

• Global Top Employer with 53,000 BAT people across more than 180 markets
• Brands sold in over 200 markets, made in 44 factories in 42 countries
• Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
• Diversity leader in the Financial Times and International Women\xe2\x80\x99s Day Best Practice winner
• Seal Award winner \xe2\x80\x93 one of 50 most sustainable companies

BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!

British American Tobacco