Job Description

Job Category: Facility Management
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Responsibilities

• Plan, coordinate, and update maintenance schedules to ensure compliance with ISO 9001, ISO 14001, and OHSAS 18001 standards.
• Monitor and oversee contractor/vendor activities to ensure compliance with contracts, cost control, and quality standards.
• Conduct quality control inspections of infrastructure works to ensure adherence to specifications, safety codes, and industry practices.
• Manage inventory of materials, equipment, and supplies, including receiving, issuing, storage, and periodic stock checks.
• Maintain accurate documentation such as stock registers, GRNs, delivery orders, and prepare periodic inventory and maintenance reports.
• Provide 24-hour support for emergency breakdowns/complaints and coordinate prompt response with maintenance personnel.
• Prepare and submit monthly operations reports and other required reports for management and clients.
• Support procurement processes from purchase requisition to receiving, and assist with invoice submission and payment follow-ups.
• Ensure safety compliance by administering PPE requirements, safety passes, and clearance for staff and contractors.
• Perform administrative support including preparing meeting documents, correspondence, schedules, and maintaining accurate records.

Requirements

• Post Graduate Certificate/Diploma in Administration or related field.
• At least 4-6 years relevant experience in Facility Management (FM) under General Services.
• Proficient in Microsoft Office and Oracle systems for reporting and documentation.
• Familiarity with AutoCAD or equivalent software for infrastructure/maintenance planning.
• Strong knowledge of ISO standards (ISO 9001, ISO 14001, OHSAS 18001) and compliance in FM operations.

Skills Required