Job Description

Faculty/Department: Student Affairs and Alumni

Campus: Kuala Lumpur

Responsibilities

• To oversee and manage the 5 division under Student Affairs and Alumni (SAA) Department.
• Monitor and ensure the compliance of SOP in all division under SAA.
• Secretariat of Student Disciplinary Board (SDB) - receive report, interview all stakeholders, issue hearing / warning letter, ensure the execution of the SDB decision.
• Coordinate with various stakeholder to ensure student handbook, student policy is up to date.
• Manage the Student experience survey, graduate employability survey and survey that are related to QS, Setara and etc...
• Manage the SAA social media channels and website to ensure up to date information is being communicate with students.
• Handle the enquiry / feedback from SAA official email address and social media.
• Actively involved in external collaboration with Ministry of Higher Education, university stakeholders and the community in promoting and enhancing the services available.
• Coach and enhance the development of the Student Council:
• To provide regular and effective supervision to Student Council;
• To ensure the operation and direction of Student Council is parallel to the University;
• To ensure there are regular meetings, follow up with the projects organized by Student Council;
• To be accountable for all account and financial transaction of Student Council by providing financial report of each activity/project no later than 2 weeks from the event;
• To ensure all events and activities organized are published and promoted via all channel- in and out Campus- within stipulated time frame;
• To benchmark it again other local public and overseas well-known institutions/universities.
• Ensure quality programmes are organised for the student organisation and student community projects that are national and/or international levels.
• Supervise, monitor, and facilitate the implementation and operation of UCSI extra-curricular learning experiences.
• Dispense advice, guidance, direction, and authorization to carry out major plans and procedures, consistent with established policies and direction.
• Develop, maintain and manage overall administration and coordination with all division under SAA.
• Ensure systems documentation is appropriately recorded, stored and maintained for all division under SAA.
• To ensure all events and activities organized are published and promoted via all channel- in and out Campus - within stipulated time frame and in accordance to the learning outcomes.
• Review the operating results of the divisions, compare them to established objectives and benchmarks, and take steps to ensure that appropriate measures are taken to correct unsatisfactory results.

Requirements

• Degree or professional qualification in administrative/sports science/psychology/mass communication
• Minimum 5 years working experience
• Excellent communication skills
• Pro-active and self-motivated, with the ability to work independently as well as participate within the team
• Able to work under pressure and meet deadlines, possess a mature attitude and a good team player
• Strong communication, presentation and interpersonal skills and abilities
• People management and leadership skills
• Language skill. Able to communicate in English, Malay and Mandarin

Deadline: 31 Dec 2022 | Last Update: 26 Oct 2022

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