Job Description

Vacancy Description Property Investment has four major real estate assets and 39 other smaller ones. The lease documentation for all these assets need to be coordinated, guarded and monitored closely by a strong Tenancy Admin team headed by an experienced Tenancy Admin Head to ensure integrity and accuracy of documentation. This is a Group Level role. Tasks & Responsibilities 1. Centralized Tenancy Admin Support and co-ordination a) Review and approve all lease documentations b) Update, upkeep and generate all relevant tenancy documents (LOO and Tenancy Agreements) c) Prepare all required correspondences for the department d) Track all legal documentations and renewals e) Maintain proper filing system 2. Liaise with Leasing staff to ensure smooth execution of lease processes and operations and ensure all documentations are complete and in accordance to SOP. 3. Coordinate and communicate with internal and external lawyers and tenants on all tenancy administrative process to ensure that Tenancy Agreements (TA) are duly executed, stamped and delivered which includes review and recommendation of special condition, changes in clauses and any legal amendments. 4. Update tenancy details in the property management system in a timely manner and ensure that data are accurate. 5. Administer POS integration with centres and tenant GTO collection, generate tenant sales report and occupancy cost ratio for management analysis. 6. Liaise and update Finance Department on all Tenancy Agreements (TA) documents and payments. 7. Assist in managing the daily operations of the leasing department. 8. Liaise with internal and external lawyers and Credit Control department on all legal related matters to the tenancy. 9. Handle confidential and sensitive materials discreetly and multi-task under tight timeline. 10. Carry out any other duties as and when instructed by the Management from time to time. Accountabilities 1. To build a strong and competent team by identifying, recruiting, nurturing and retaining suitable talents. 2. To build and maintain a high-performance culture through leadership by example, effective performance management and mentoring of staff. 3. To ensure that you and your team behave in a manner that reflects the Group\'s vision and core values when dealing with internal and external stakeholders. 4. To extend assistance and co-operation to all stakeholders in a cohesive and co-operative manner whenever the opportunity or need arises. 5. To keep abreast of latest trends involving your specific role as well as the industry that you are involved in. 6. To regularly up-skill yourself through daily work experience, self-improvement and structured learning. 7. To be fully aware of and be in full compliance with the Group\'s policies and procedures all times. 8. To be fully aware of and be in full compliance with all laws and regulations that affect your job function or the industry you are involved in. 9. To exercise reasonable care and caution to ensure that the confidentiality of Company\'s documents and all material information in relation to the business is not compromised. 10. To produce timely and accurate reporting of your business or operational activities to your superior(s). 11. To formulate and execute clear strategies to run the business or operations under your care to achieve the objectives set by your superior(s). 12. To ensure that you have a clear and accurate understanding of the industry you are operating in, including operational challenges, trends affecting your industry and accurate competitor analysis. Education Degree/Diploma Experience Min 10 years of relevant working experiences

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