Job Description

Full job description

Role Description

This is a full-time, on-site role for a Office Admin Operations Support based in WP. Kuala Lumpur. The Office Admin Operations Support will handle day-to-day administrative tasks, including greeting visitors, managing phone calls, and maintaining office supplies. Responsibilities also include clerical duties such as filing, scheduling appointments, and supporting other administrative staff to ensure smooth office operations.

Front Desk & Visitor Management

Greet visitors, manage deliveries and handle front desk duties. Answer calls, take messages and direct inquiries. Arrange refreshments and meals for meetings as needed.

Office Administration

Maintain filing systems (hard copy and digital); support daily admin tasks. Monitor office equipment, facilities and cleanliness; supervise cleaning staff. Manage office and pantry supplies, handle courier services and update stock movement. Coordinate administrative tasks and projects across departments; maintain and improve internal workflows. Provide secretarial support to Board, Management and Legal teams, including preparing meetings and handling confidential correspondence. Handle petty cash (office and drivers), vendor payments and staff expense claims; verify claims with receipts, approvals and correct GST details before submitting to Finance (HQ Johor Jaya). Ensure office security by locking doors and switching off lights/equipment. Prepare and submit business license applications (e.g., DBKL); maintain submission records. Responsible for organizing internal company events (e.g., staff birthdays, CNY dinners and etc.), with support from Admin Dept for event details. Perform ad-hoc duties as assigned; show willingness to learn, be proactive and take initiative with professional attitude. Manage time effectively, adapt to changing priorities and support teams to ensure smooth operations.

Driver & Vehicle Administration

Collect drivers' OT claims (every 15th & 30th) and submit to finance dept. Manage Shell card usage, invoices, cancellations and replacements. Arrange vehicle inspections and servicing for company cars.

Personal Support for Managing Director

Handle personal tasks for Managing Director (e.g., household upkeep, parking, utilities etc.). Provide updates and ensure timely completion of tasks.

Job Requirements

Minimum qualification of SPM or relevant vocational/technical certificates such as Sijil Kemahiran Malaysia (SKM), Sijil Vokasional Malaysia (SVM), or equivalent in Business Administration or related fields. Basic proficiency in Microsoft Office applications. Demonstrates commitment, responsibility, and eagerness to learn. Maintains a professional appearance and possesses a pleasant personality. Possession of a valid driving license (D) is an advantage. Willingness to be based at Wisma Perkeso, Jalan Tun Razak, Kuala Lumpur.
Schedule: Monday to Friday

Supplemental Pay: Yearly bonus

Location: Wisma Perkeso, Jalan Tun Razak Kuala Lumpur

Expected Start Date: Immediate Hiring

Job Types: Full-time, Permanent

Pay: RM1,800.00 - RM2,200.00 per month

Benefits:

Dental insurance Gym membership Health insurance Maternity leave Opportunities for promotion Parental leave Professional development Vision insurance
Application Question(s):

The salary for this position is RM 1,800 - RM2,200. Are you comfortable with this?
Experience:

Administrative: 1 year (Preferred)
Work Location: In person