Job Description

The BIG Picture \xe2\x80\x93 The Personal Assistant to the Managing Director (MD) must be aware of the organization\xe2\x80\x99s aims, and objectives and work to help the MD make the best use of his time by assisting in various projects, as well as dealing with all secretarial and administrative tasks. The Personal Assistant\'s role is to provide executive support to the Managing Director and Management Team on general administration, and business development and coordinate administrative support to the team on HR, business support, and general administration. This person will be the first point of contact with both internal and external people, to the Managing Director. Discretion and confidentiality are essential attributes to be successful in this role.

Job Responsibilities

• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients and other parties, as directed by the Managing Director
• Maintain appointment schedule by planning and scheduling meetings, conferences, tele-conferences, and travel.
• Prepare reminders, minutes, reports, memos, letters, and any other administrative support when required.
• Support the Managing Director in completing his To-do List when necessary.

Devise and maintain an organized filing system for all documents. * Maintain, track, and manage petty cash.

• Be responsible for submitting the Managing Director\xe2\x80\x99s monthly bills and claims.
• Assist in other departments where help is needed.
• Be a role model to sustain professionalism and manners among staff in line with the company culture.
• Maintain strict confidentially and interact professionally with all levels of management, staff, business associates, and clients.
• Support the Managing Director in some personal matters as and when required.

Job Requirement

• Strong knowledge in utilising in various social media apps, AI tools to deliver effective work.
• Experience in the hospitality field would be an added advantage.
• Strong EQ, people-oriented, and result-oriented personality
• Resourceful, good problem-solving skills, proactive, and take initiative.
• At least 3 Years of working experience in the related field is required for this position.
• Excellent organising skills and ability to schedule priorities efficiently.
• Professional discretion and trustworthy
• Good oral and written skills
• Required language(s): Fluent in English, Bahasa Malaysia, Mandarin language
• Candidate must possess at least a Diploma/Advanced/Higher/Graduate Diploma in any field
• Computer literate with good knowledge of Microsoft Office
• Able to start immediately.

Verity Intelligence Sdn Bhd