Job Description

Mohon

Company Highlights

• Upon confirmation after 90-day probation period:
• Health insurance
• Paid time offSchedule:

Kelayakan

The Executive Assistant will perform a wide range of administrative and office support activities and aide the CEO in facilitating the efficient operation of the organization.

The Executive Assistant must be effective in planning, prioritising and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability within KOL Nation, this person should be comfortable taking the initiative when faced with administrative decisions.

• Bachelor's Degree preferred.
• Work experience as an Executive Assistant, Personal Assistant, Admin Executive or similar role.
• Must be proficient with word-processing, spreadsheet and presentation software.
• Familiarity with the internet, technology and cloud applications in general.
• Highly organized and self-motivated.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• Detail-oriented and good time management skills and ability to prioritize work.
• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment.

Tanggungjawab

• Maintain the CEO's appointment schedule by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements.
• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.
• Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed.
• May serve on special projects, committees, or act as manager or department representative.
• Notify CEO of important dates such as employee birthdays and anniversaries.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Plan, coordinate, organize and help at various company meetings, events, and celebrations.
• Receive and sort daily mail, filing appropriate documents accordingly.
• Maintain inventory of the company's supplies, reordering as needed.
• Be easily assessable for after-hour travel, scheduling, and other needs.
• Pick up deliveries and run errands as needed for the CEO for both business and personal reasons.

Manfaat

Upon confirmation after 90-day probation period:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Ability to commute/relocate

• Lot 3-33, 3rd Floor, Viva Mall, 85 Jalan Loke Yew, Kuala Lumpur, 55200 WP, Malaysia.

Manfaat tambahan

• Annual Leave
• Medical and Hospitalisation Leave
• EPF / SOCSO / PCB
• Annual Bonus
• Medical Insurance
• Training Provided
• Performance Bonus
• Company Trip

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