Job Description

Position Overview:The Chairman\'s Executive Assistant will provide high-level administrative support to the Chairman of a diversified group of companies. This role requires a dynamic, detail-oriented, and highly organized individual who can manage a wide range of tasks and responsibilities with efficiency and discretion. The ideal candidate will be bilingual in English and Mandarin, possess a strong understanding of business and product trading, and be flexible and available to travel with the Chairman, including on weekends.Key Responsibilities:

• Administrative Support:

• Manage and coordinate the Chairman\xe2\x80\x99s daily schedule, including meetings, appointments, and travel arrangements.
• Handle confidential and sensitive information with the utmost discretion.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Travel Coordination:

• Organize and manage all aspects of domestic and international travel, including flights, accommodation, visas, and itineraries.
• Accompany the Chairman to board meetings, business trips, providing on-the-ground support as needed.
• Communication:

• Act as a liaison between the Chairman and internal/external stakeholders, ensuring smooth communication and follow-ups.
• Draft and translate documents, emails, and other communications in both English and Mandarin.
• Business Support:

• Assist in the research, analysis, and preparation of business reports and presentations.
• Provide support in the management of business and product trading operations within the group.
• Attend meetings and take minutes, ensuring action points are followed up.
• Flexibility and Availability:

• Be available to support the Chairman outside of regular business hours, including weekends, as required.
• Adapt to last-minute changes and prioritize tasks effectively in a fast-paced environment.

• Bachelor\xe2\x80\x99s degree in Business Administration, International Trade, or a related field.
• Bilingual in English and Mandarin; strong communication skills in both languages.
• Minimum of 5 years of experience in a similar role, preferably within a multinational company.
• Proven experience in supporting C-level executives.
• Strong understanding of business operations, product trading, and international markets.
• Ability to handle high-pressure situations with professionalism and composure.
• Willingness to travel extensively and be available during non-standard hours.
• Excellent organizational and multitasking skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

• High level of integrity and confidentiality.
• Proactive, resourceful, and self-motivated.
• Strong interpersonal and relationship-building skills.
• Culturally aware and sensitive to diverse environments.
• Ability to work independently and as part of a team.

Global Kiara Sdn Bhd