Job Description

Common Ground is the home of Malaysia\'s largest Coworking community and leading Coworking space, with over 20 locations in 3 countries. Our mission is to transform work cultures through beautifully designed spaces, meaningful people engagement and the adoption of digital technology.

Requirements

Roles and responsibilities:

• Manage and maintain the directors\xe2\x80\x99 diary, including the scheduling of meetings and appointments using judgement and knowledge of current and emerging issues to prioritize the directors\xe2\x80\x99 time constraints
• Provide highly professional documentation (in English) and communication support to the directors by monitoring email inbox and drafting replies or any company documentation
• Anticipate and collate material for directors\xe2\x80\x99 meetings and presentations
• Provide administrative and operational support to the directors
• Plan, schedule and manage logistics and communication for a wide variety of meetings
• Prepare correspondence and other documents as directed by the directors
• Carry out special projects and other duties as allocated by the directors
• General administration tasks as directed.

• Strong interpersonal, communication and grammatical English language skills - including written and verbal
• Highly organized
• Demonstrated ability to quickly learn systems and processes
• IT skills, including Microsoft 365
• Demonstrated experience in an Executive Assistant / Executive Support role.

• Self-driven with a strong desire to excel
• At least 3-5 years relevant working experience
• Ability to work well under pressure
• Flexible and able to adapt to the changing and varied work settings

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