Job Description

• At least 5 years of experience in project administration or project management within the construction/interior design industry, preferably at least 2 years of experience as Project Admin Manager.
• Strong knowledge of construction project lifecycles.
• Proficiency in computer usage and project management software.
• Exceptional organizational and time management skills to handle multiple projects simultaneously.
• Excellent communication and interpersonal skills to effectively collaborate with team members, clients, and stakeholders.
• Leadership abilities to guide and motivate the project administration team.
• Attention to detail and a high level of accuracy in managing project documentation.

• Oversee and manage the Project Admin team to ensure seamless project documentation & operations;
• Coordinate with Project Team and other stakeholders to facilitate project planning, execution, and delivery;
• Prepare reports on project process and documentation formatting, and monthly report on project department movement for monthly management meeting;
• To ensure the project documentation/procedures comply with requirements;
• To monitor and ensure that the documents required are complete and in place. E.g Dilapidation Report, Site Daily Report, Daily Site Progress Photos, Handover Inspections & etc;
• To ensure update of master list for Certificate of Practical Completion (CPC) & End Defects liability period (DLP);
• Oversee the process of project certification, ensuring that all project milestones and deliverables are met according to established standards and guidelines;
• Coordinate with project stakeholders to assess the need for Extensions of Time (EOT) and document the justifications for any required time extensions;
• Review and enhance project Standard Operating Procedures (SOP) to optimize project execution and streamline processes, and ensure compliance by the project team;
• Provide training/briefing/advise to the Project/Technical Teams regarding company\'s Project department SOP;
• Maintains updated records of all approved documents (from project initiation until close out) in the Document Archive/Server with easy traceability;
• Monitor Project department folders in server and ensure project team access server with the standard protocol;
• Keep track on Project staff movement and mobilization;
• Site visits when necessary for better understanding on project progression in order to provide better support and documentation;
• Track and monitor Project Admin tasks;
• Manpower planning for down liners;
• Provide any ad hoc support to the Project Team.

• Annual Leave
• Medical Leave & benefits
• Group Personal Accident Insurance
• Miscellaneous leaves such as marriage leave, compassionate leave, maternity leave, paternity leave etc
• Replacement Leave
• Hardship Claim
• Employee Relax Zone- with pool table, board & card games, punching bags, mini library, darts etc

Ricebowl