Job Description

Job Title:

Purchasing Admin

Location:

Bangunan Sultan Iskandar / CIQ Johor Bahru

Employment Type:

Contract (until completion of project)

Department:

Facility Management

Position Summary

The Purchasing Admin is responsible for providing administrative and clerical support to the Procurement Department. This role ensures smooth purchasing operations, accurate documentation, timely processing of purchase requests, and effective coordination with suppliers and internal departments.

Key Responsibilities

Process Purchase Requisitions (PR) & Purchase Orders (PO)

Review PRs for accuracy and completeness before processing. Prepare and issue POs to suppliers. Ensure all PR/PO information is updated in the system.

Supplier Coordination

Communicate with suppliers to request quotations, confirm orders, and follow up on deliveries. Maintain an updated supplier database including pricing, lead times, and contacts.

Documentation & Record Management

Maintain proper filing and record-keeping of PRs, POs, DOs, invoices, and supplier documents. Ensure all purchasing documents comply with company procedures.

Delivery Tracking

Monitor delivery schedules and follow up with suppliers to ensure timely receipt of goods. Update relevant departments on delivery status.

Price Comparison & Quotation Sourcing

Source for quotations and prepare price comparison summaries for approval. Ensure competitive pricing and assist in cost-saving initiatives.

Invoice & Payment Coordination

Work with Finance to verify supplier invoices against POs and delivery orders. Resolve discrepancies with suppliers whenever necessary.

Internal Liaison

Coordinate with internal departments to confirm specifications, delivery needs, and urgent requests. Assist in resolving purchasing-related issues.

Compliance & Reporting

Ensure all purchasing activities follow company SOPs and procurement policies. Prepare weekly/monthly purchasing reports for management review.

Requirements

Minimum

Diploma

in Business Administration, Procurement, Supply Chain, or related field. 1-2 years of experience in purchasing or administrative roles (fresh graduates may be considered). Strong attention to detail and accuracy. Good communication and negotiation skills. Proficient in Microsoft Office (Excel, Word, Outlook). Ability to multitask and work in a fast-paced environment. Good attitude, responsible, and proactive.
Job Type: Full-time

Pay: From RM2,300.00 per month

Benefits:

Maternity leave Parental leave Professional development
Application Question(s):

What is your expected salary? What is your notice period?
Education:

Diploma/Advanced Diploma (Required)
Experience:

Purchasing: 2 years (Required)
Work Location: In person