Job Description

• High school diploma or equivalent (Bachelor\'s degree in a relevant field is preferred).
• Proven experience in purchasing, procurement, or storekeeping roles.
• Strong knowledge of procurement processes, inventory management principles, and supply chain concepts.
• Proficiency in using purchasing and inventory management software systems.
• Excellent analytical and problem-solving skills.
• Attention to detail and accuracy in record keeping.
• Strong negotiation and communication skills.
• Ability to work effectively in a team environment and collaborate with various stakeholders.
• Good organizational and time management abilities.
• Knowledge of relevant regulations and compliance standards.
• Physical stamina to handle lifting and moving of heavy inventory items (if required).

Responsibilities

: Purchasing Administrator

Position Summary: The Purchasing Administrator play a critical role in managing the procurement process and maintaining inventory control within an organization. This position involves coordinating purchasing activities, managing supplier relationships, maintaining accurate records, and ensuring efficient storekeeping operations.

Responsibilities:

Procurement and Purchasing:

• Collaborate with various departments to understand their purchasing needs and requirements.
• Research and identify potential suppliers, obtaining quotations, and negotiating favorable terms and conditions.
• Prepare purchase orders, ensuring accuracy and adherence to company policies and budgetary constraints.
• Review and compare supplier proposals, evaluating factors such as price, quality, and delivery.
• Coordinate with suppliers to track order status, resolve any discrepancies, and ensure timely delivery of goods.
• Maintain a centralized database of suppliers, contracts, and purchasing-related information.

Inventory Management:

• Receive and inspect incoming shipments, verifying the quality and quantity of goods received.
• Conduct regular stock checks to monitor inventory levels, identify shortages or excesses, and update records accordingly.
• Organize and maintain inventory storage areas, ensuring proper labeling, cleanliness, and compliance with safety regulations.
• Implement inventory control measures, such as implementing stock rotation, issuing purchase requisitions, and monitoring expiration dates.
• Collaborate with relevant stakeholders to forecast future inventory needs, ensuring optimal stock levels are maintained.

Documentation and Reporting:

• Maintain accurate records of purchases, inventory transactions, and supplier contracts.
• Prepare and distribute regular reports on purchasing activities, inventory levels, and key performance indicators.
• Assist in budgeting and cost control efforts by monitoring expenses, identifying cost-saving opportunities, and proposing alternatives.
• Generate and analyze data to identify trends, optimize purchasing processes, and recommend improvements.

Supplier Relationship Management:

• Develop and maintain strong relationships with suppliers, fostering effective communication and resolving any issues or disputes.
• Conduct regular supplier performance evaluations, assessing factors such as quality, delivery, and responsiveness.
• Collaborate with suppliers to negotiate pricing, terms, and contract renewals, ensuring favorable agreements for the organization.
• Stay informed about market trends, industry developments, and new product offerings from suppliers.

Benefits

• KPI Incentive and Bonus
• Allowance

Additional Benefits

• EPF / SOCSO / PCB
• Allowance Provided

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