Senior Human Resource Specialist
Petaling Jaya, Malaysia
Job Description
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POSITION SUMMARY
The HR Payroll & Benefits Generalist is responsible for payroll and benefits administration, and employee benefits programs. Responsible for having overall knowledge of all human resource functions and as a key liaison for onboarding and offboarding process within the organisation. Promotes and maintains the organization values and culture by providing exceptional communication and service to employees. Sets the example of an engaged employee and supports employee engagement throughout Tec D & Tec D Distribution Malaysia.
This position has no direct report (s) and is an individual contribution role reporting into the Senior HR Manager, Malaysia.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1) Payroll Administration (50%)
Is the payroll expert, responsible for payroll and statutory deductions accuracy. Makes recommendations for payroll related policies.
- Responsible for timely, accurately, and compliantly processing the consolidation of monthly payroll data and statutory payment (LHDN, EPF, SOCSO, EIS,ZAKAT, PTPTN) and bonus allocation for TDD & TD.
- Payroll Software experience in Timesoft, SAP and Concur is an added advantage. Develops in depth understanding and champions the user interface of the payroll software and HRIS.
- Audit and process payroll documents.
- Process employee data for new hires, changes, termination, additional earnings, etc.
- Prepares and maintain employee files, assuring accuracy, compliance, and confidentiality.
- Responsible for month-end duties including processing HR related invoices and ensuring timely payment, submitting Payroll summary report to finance payroll accrual (Bonus & Leave accruals) and general ledger reconciliation.
2) Benefits Administration (40%)
As the Employee Benefits expert, administers all employee benefit programs such as medical, dental, optical, wellness and other regional programs.
- Employee On-boarding: Coordinate the onboarding formalities for the new employee which includes benefits enrollment, company forms, tax forms, IT and Administration formalities.
- Letter Generation: Issue confirmation, Offer and termination as required. Ensures that employee forms and updates new joiners/resignees on Timesoft.
- Employee Service: Assists employees regarding benefits claim issues and plan changes. Responds to benefits inquiries on benefits enrollments and status changes. (e.g. medical, insurance, leaves, attendance management).
- Expat Management: Coordinate EP Renewal, EP Cancellation, Passport endorsement and initiate bank payment when required.
- Vendor Management: Works with Senior HRBP for escalated support needs, including but not limited to: plan design, claims administration, appeals and HRIS data integrity.
- Employee Education: Prepare and setup meetings designed to help employees obtain information and understand company benefits.
- Wellness & Plan design: Work with the Senior HRBP to organize wellness events and provides resources for employees. Establish initiatives and programs that help employees attain optimal health. Works with insurance provider to conduct annual benefits review.
- Data Integrity: Ensures the accuracy of all benefit enrollments and provide vendors with accurate eligibility information. Updates HRIS database with new and changing information; ensures accuracy and integrity of information. Responsible for employee benefit file maintenance and storage retention requirements.
3) General HR duties (10%)
- Participate in the new employee onboarding experience.
- Provides benefit support to HR partners (vendors, team members, management).
- Develop in-depth understanding of HRIS and all vendor enrollment systems and websites
- Ensure all required reporting, forms, and posters are up to date and maintained accurately.
- Participates in developing Human Resource department goals, objectives, and systems.
Participate in Team Meetings and provides backup of duties for HR Team
What\'s In It For You?
- Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
- Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
- Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
- Diversity, Equity & Inclusion: It\'s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
- Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
- Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.
Don\'t meet every single requirement? Apply anyway.
At Tec D, a TD SYNNEX Company, we\'re proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you\'re excited about working for our company and believe you\'re a good fit for this role, we encourage you to apply. You may be exactly the person we\'re looking for!
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Job Detail
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Job IdJD913605
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationPetaling Jaya, Malaysia
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EducationNot mentioned