Job Description

:

To manage building systems and operation of facilities in ensuring uninterrupted operations.

Monitoring all services carried-out to the said premises enabling a functional, comfortable and conducive working environment and improving productivity.

Job Requirements

Facility Services

• Drive and implement Hard Services and Soft Services at all Headoffice buildings to enhance the office environment quality within acceptable service level standards by planning and implementing a systematic Preventive, Corrective and Planned Maintenance program to minimize and mitigate breakdowns and risks of major plant failure,
• Identify key initiatives, financial and other performance measures to complement organisation vision & mission
• Constantly check and ensure all the M&E plant and equipment, services and operations run smoothly and efficiently, and all necessary preventive maintenance initiatives are systematically implemented.
• Ensure proper management and vendor compliance of all IFM service contracts, including deliverables, quality and level of service.
• Develop and implement facilities management operational procedures, SOPs and performance measures and ensure accuracy of work methods and reliability of systems.
• Assist Management on the preparations of periodical budget or annual costing for all the facilities and preventive maintenance services and monthly operation reports. Prepare periodic reports for management as necessary or as requested to track strategic goal accomplishment.
• Monitor the overall R&M spending and strategize cost reduction opportunities. Verify all payments before submitting for approvals.
• Manage and maintain corporate artworks and paintings.
• Pro-actively develop and manage client/business unit relationships ensuring that the expected service levels are achieved.
• Monitor energy consumption and propose improvement for better efficiency.
• Office Relocation/Renovation - To support the works jointly with user department on all matters related to the projects and support coordination of project team on the said works with vendors to ensure smooth completion.
• Support all official functions held at the premises.

People Management

• To lead, supervise and motivate a team of technicians/administration personnel to ensure smooth operation and proper upkeep of facilities of the Bank
• Develop, build and lead an effective and cohesive team that operates seamlessly to achieve department goals.
• Work with stakeholders i.e staff to ensures the office environment is condusive and comfortable to perform their duties.

Regulatory Compliance

• Ensure the operations are in compliance with Group Policies and Procedures.
• Ensure that the work environment and safety of the building are in line and adheres to the Occupational Safety and Hazards Act (OSHA) 1994.
• Ensure compliance with the relevant statutory and regulatory requirements such as Jabatan Bomba dan Penyelamat, Suruhanjaya Tenaga, Jabatan Keselamatan dan Kesihatan Pekerja and relevant local authorities.

Job Responsibilities

• Degree in Engineering or facilities management or equivalent related fields.
• Relevant professional certificate or vocational training in facilities management, property management, eg. GBI Facilitator, MAPMA, Malaysian Association of Facilities Management, Board/Institution of Engineers Malaysia
• Minimum of 8 years related in facilities management, mechanical and electrical, vendor management, environmental and electronic security management (preferably in banking industry).
• A minimum of 3 years experience in management or supervisory positions.
• Knowledge in Green Building requirements
• Better than average English written and spoken communication skills.
• Strong analytical abilities and effective organisation skills. Able to analyse data from service requests, sensors and more and identify trends.
• Management experience in a team-oriented workplace preferred.
• Excellent computer skills in a Microsoft windows environment. Skills in Computer Aided Drawings are an advantage. Comfortable with and embracing of new technologies and digital tools; such as Apps, databases, social networking, cloud technology, mobile technologies and applications, and communications.
• Able to take charge and manage cross-functional teams to accomplish goals.
• General knowledge of various sustainability related programme and goals.
• Customer service skills. Warm engaging demeanour, ability to assess circumstance, empathise and offer help.
• Resilient, Agile, Curious, Innovative, Creative and Critical Thinking.
• Travelling between Head Office Buildings, as and when required

**Only shortlisted candidates will be notified

CIMB