Job Description

MohonKelayakanCandidate must willing to work in Port Klang Selangor.Job position will be as an Admin Executive to manage each of the function either Visa Management / Hostel Management, Services and Canteen Management.Job Requirements:

• Bachelor Degree / Diploma in Business Administration or other relevant field
• Min 2 years relevant working experience
• Fresh graduates may apply for the position
• Able to work in a fast-paced environment
• Advanced skill in Microsoft Office e.g Excel, Word and Powerpoint
• Fast learner and able to work under pressure to meet the projects deadline
• Able to work in a team and work independently
• Good communication, reporting writing and presentation skills
• Language Proficiency : Bahasa Malaysia and English. Mandarin Language is an added advantage

TanggungjawabJob Responsibilities (Visa Management):

• Support the travel arrangement for any internal or external meeting / event including hotel, travel insurance, visa and flight booking
• To ensure travel arrangement, hotel and flight bookings for employees, participants, customer vendor, senior management team process is done accordingly
• Working closely with the Visa Officer in ensuring the check list is updated
• Assist in compiling complete documents for employee visa and guardian visa application
• Collecting the invoices from all vendors
• Make payment all the Monthly Bill / Invoices vendor on time and before the cut off the month
• Issue the PR, PO and PA in the system on monthly basis and liaise with Finance department on payment
• Prepare the monthly report for PR, PO and PA
• Submit the master list to the related department for the monthly deductions e.g utilities, Time Wifi Billing and etc.

Job Responsibilities (Hostel Management):

• Managing overall Hostel sections and administrations including complaints and welfare aspect of the hostel and also maintenance, cleanliness and facilities in the hostel
• Responsible for all aspects of hostel management in accordance with Act 446 and social compliance standard
• To formulate new hostel policies, to review and revise existing hostel procedures, rules & regulations from time to time in align with government requirement and legislation.
• Managing 24 hours Engineering / Technical Operations on hostels for foreign worker / local employees. This including Real Estate Management to manage building licensing, operational permit through local agencies, etc.
• Identify areas for improvement to overall hostels\' monitoring and management
• Responsible to ensure health and security of workers in hostel as well as to provide hygiene guidelines and safety precaution.
• Carry out regular hostel audits and support fire drill exercise
• Proactive and providing support to ensure the hostel surrounding environment is safe, good condition including arrangement of ad-hoc hostel warden duty
• Ensure the hostel buildings, fixtures, fittings remain to the highest possible standard
• Assists the Superior in compiling management reports, budget, and other activities as required from time to time.
• Conduct training and build awareness among workers in ensuring high standards of cleanliness are maintained throughout the hostel.
• Support other functions and duties assigned by the Management from time to time as and when required

Job Responsibilities (Services and Canteen Management):ESD Services :-

• Clean and clear the ESD room, arrange and tidy up the ESD clothes, slipper and cap
• Send to laundry through supplier the dirty ESD uniforms and caps for cleaning
• Stock take record of ESD uniforms e.g clothes, slippers and cap. Missing items, broken items and distribution list

Locker Services :-

• Setting up, distribution and labelling new locker. Clearing up locker for terminate and resign staff
• Ensure SOP is adherent for locker

Canteen :-

• Assists the Superior in planning, executing and monitoring progress of Canteen Management section\'s projects and activities
• Planning, organizing and monitoring the day to day operations of the canteen vendors
• Coordinate and communicate with vendors for expatriates and PVP meals arrangement
• Ensure the canteen vendors compliance with sanitation, hygiene, health and safety legislation and organizational and quality requirements
• Initiates and coordinates goals, deadlines and projects for the department
• Develops, implements and review existing policies and procedures to improve operations and function of the department
• Assists the Superior in compiling management reports, budget, and other general affair activities as required from time to time
• Managing customers, visitors, government and local authorities\' liaison
• Support other functions in Admin Department as and when required

Manfaat

• Annual Leave
• Medical Leave
• EPF/SOCSO

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