Job Description

Admin Executive (Visa Management / Hostel Management / Services AND Canteen Mgt) Candidate TO Manage FOR Each Admin FunctionSSM No : 934788-HMYR3,000 - MYR4,000 Per MonthPelabuhan Klang,Be an early applicant!Posted 16 hours ago \xe2\x80\xa2 Closing 29 Jul 2024Be an early applicant!SaveApplyRequirementsCandidate must willing to work in Port Klang Selangor.Job position will be as an Admin Executive to manage each of the function either Visa Management / Hostel Management, Services and Canteen Management.Job Requirements:

• Bachelor Degree / Diploma in Business Administration or other relevant field
• Min 2 years relevant working experience
• Fresh graduates may apply for the position
• Able to work in a fast-paced environment
• Advanced skill in Microsoft Office e.g Excel, Word and Powerpoint
• Fast learner and able to work under pressure to meet the projects deadline
• Able to work in a team and work independently
• Good communication, reporting writing and presentation skills
• Language Proficiency : Bahasa Malaysia and English. Mandarin Language is an added advantage

ResponsibilitiesJob Responsibilities (Visa Management):

• Support the travel arrangement for any internal or external meeting / event including hotel, travel insurance, visa and flight booking
• To ensure travel arrangement, hotel and flight bookings for employees, participants, customer vendor, senior management team process is done accordingly
• Working closely with the Visa Officer in ensuring the check list is updated
• Assist in compiling complete documents for employee visa and guardian visa application
• Collecting the invoices from all vendors
• Make payment all the Monthly Bill / Invoices vendor on time and before the cut off the month
• Issue the PR, PO and PA in the system on monthly basis and liaise with Finance department on payment
• Prepare the monthly report for PR, PO and PA
• Submit the master list to the related department for the monthly deductions e.g utilities, Time Wifi Billing and etc.

Job Responsibilities (Hostel Management):

• Managing overall Hostel sections and administrations including complaints and welfare aspect of the hostel and also maintenance, cleanliness and facilities in the hostel
• Responsible for all aspects of hostel management in accordance with Act 446 and social compliance standard
• To formulate new hostel policies, to review and revise existing hostel procedures, rules & regulations from time to time in align with government requirement and legislation.
• Managing 24 hours Engineering / Technical Operations on hostels for foreign worker / local employees. This including Real Estate Management to manage building licensing, operational permit through local agencies, etc.
• Identify areas for improvement to overall hostels\' monitoring and management
• Responsible to ensure health and security of workers in hostel as well as to provide hygiene guidelines and safety precaution.
• Carry out regular hostel audits and support fire drill exercise
• Proactive and providing support to ensure the hostel surrounding environment is safe, good condition including arrangement of ad-hoc hostel warden duty
• Ensure the hostel buildings, fixtures, fittings remain to the highest possible standard
• Assists the Superior in compiling management reports, budget, and other activities as required from time to time.
• Conduct training and build awareness among workers in ensuring high standards of cleanliness are maintained throughout the hostel.
• Support other functions and duties assigned by the Management from time to time as and when required

Job Responsibilities (Services and Canteen Management):ESD Services :-

• Clean and clear the ESD room, arrange and tidy up the ESD clothes, slipper and cap
• Send to laundry through supplier the dirty ESD uniforms and caps for cleaning
• Stock take record of ESD uniforms e.g clothes, slippers and cap. Missing items, broken items and distribution list

Locker Services :-

• Setting up, distribution and labelling new locker. Clearing up locker for terminate and resign staff
• Ensure SOP is adherent for locker

Canteen :-

• Assists the Superior in planning, executing and monitoring progress of Canteen Management section\'s projects and activities
• Planning, organizing and monitoring the day to day operations of the canteen vendors
• Coordinate and communicate with vendors for expatriates and PVP meals arrangement
• Ensure the canteen vendors compliance with sanitation, hygiene, health and safety legislation and organizational and quality requirements
• Initiates and coordinates goals, deadlines and projects for the department
• Develops, implements and review existing policies and procedures to improve operations and function of the department
• Assists the Superior in compiling management reports, budget, and other general affair activities as required from time to time
• Managing customers, visitors, government and local authorities\' liaison
• Support other functions in Admin Department as and when required

Benefits

• Annual Leave
• Medical Leave
• EPF/SOCSO

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