Job Description

Job Responsibilities:

• Administrative Operations Management:
• Supervise and lead the administrative team, providing guidance, training, and performance evaluations.
• Develop and implement administrative policies, procedures, and systems to optimize efficiency and productivity.
• Ensure the smooth running of office equipment, facilities, and infrastructure.
• Oversee office supplies procurement, ensuring adequate stock levels and cost-effectiveness.
• Communication and Coordination:
• Facilitate effective communication between various departments and teams.
• Act as a point of contact for internal and external stakeholders, addressing inquiries and providing assistance as required.
• Collaborate with other managers to align administrative processes with organizational goals.
• Human Resources Support:
• Assist the HR department in recruitment, onboarding, and offboarding processes.
• Oversee employee attendance, leave management, and timesheet tracking.
• Address employee grievances and work-related issues, ensuring a positive work environment.
• Financial and Budgetary Responsibilities:
• Participate in budget planning and monitor expenditures within the administrative department.
• Review and approve expenses related to office supplies, equipment, and facility maintenance.
• Records Management:
• Ensure accurate and secure documentation of administrative records, contracts, and files.
• Maintain confidentiality of sensitive information and ensure compliance with data protection regulations.
• Facilities and Vendor Management:
• Coordinate with vendors for office maintenance, repairs, and services.
• Negotiate contracts and agreements with suppliers to obtain favorable terms and pricing.
• Health and Safety Compliance:
• Oversee health and safety protocols, ensuring compliance with relevant regulations and standards.
• Conduct risk assessments and implement measures to mitigate potential hazards.
• Continuous Improvement:
• Identify areas for process improvement within the administrative department and implement strategies to enhance efficiency.

• Bachelor\'s degree in business administration, Management, or a related field (or equivalent work experience).
• Proven experience in administrative management or a similar leadership role.
• Strong organizational and multitasking skills, with a keen eye for detail.
• Excellent communication and interpersonal abilities.
• Proficiency in office software applications and management systems.
• Familiarity with HR and financial management principles is advantageous.
• Ability to adapt to changing priorities and work well under pressure.
• Preferred Language: English, Malay and Mandarin (will be send to Training in China for 3 months)

JAC Recruitment