Administrator, Hq Based Petaling Jaya
Petaling Jaya, Malaysia
Job Description
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KEY RESPONSIBILITIES:
- Filling & Index Preparation (Memo/ Documents/ Filling from Each Units)
- Staff Accommodation Management (Maintenance, Inventory Updates, liaise with owner, other related matters & ect.)
- Liaise with MDS on annual & monthly renewal license/permit/services
- Ensure the cleanliness and tidiness of the pantry and office area at all time.
- Serving of beverage (Coffee or Tea) to visitors when required.
- Assist to arrange refreshment and wash dishes after refreshment.
- Canteen Subsidy Head Counts on weekly basis and coupon issuance
- Keep stock of office supplies and place orders when necessary
- Manage agendas/travel arrangements/appointments etc. for the upper management Staff Attendance Summary on Daily basis
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Monitor the usage of outgoing phone call
- Track stocks of office supplies and place orders when necessary
- In charge of Admin machineries (photocopy, fasmillie, telephones, paper shedder, ect)
- Visitors / Guest Management & related matters liaise with Security team
- Petty Cash Management
- Company Vehicles Management & Usage & Approval (Out of Site)
- Take over subordinate task whenever absent
- Arrange the courier service as instructed by Administrator
- Record the Company Vehicles Condition & Odometer on weekly basis with form provided
- Make sure the Vehicle Requisition Form is completely filled in and check before and after the usage
- File the relevant forms accordingly as instructed by Administrator
- Responsible on daily monitoring cleanliness and hygiene in admin and surau building including canteen meeting room.
- Ensure cleanliness of ladies and gents washroom on daily basics.
- Assist Administrator in organize and preparation of refreshment for Visitors/Guests
- Notify Administrator on the arrival of unexpected guest/visitors
- Assist Administrator/Engineer/Supervisor on requirement basis
- Scheduling and coordinating meetings, interviews, events and other similar activities.
- Make sure that day-to-day office tasks run smoothly.
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Job Detail
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Job IdJD922476
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationPetaling Jaya, Malaysia
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EducationNot mentioned