Job Description

Leasing Officer

• To conduct due diligence on existing landlord/potential landlord/new landlord and register the landlord\xe2\x80\x99s information into the system and update changes as and when required.

• To manage the day-to-day tenancy matters and prepare the documentation for all tenancy renewals, termination and new acquisition for the particular state under coverage.

• To monitor reminder on contract expiry and to submit contract renewal notification to the respective BUs for action.

• To conduct survey/search on property market from time to time and collate data for negotiation on new acquisition or tenancy renewal.

• To conduct negotiation with landlord for the most favourable tenancy terms and conditions in the best interest of the bank.

• To review the terms and conditions of the tenancy agreement and work with Group Legal on finalization of tenancy agreement which is not a bank standard template.

• To perfect and stamp the tenancy agreement as main source document for reference and easy retrieval at all times.

• To ensure all required tenancy document and DA approvals are duly received and submitted to GEPS Contract Administrator to upload into the system or updating the contract in the system.

• To submit relevant documents to GEPS Contract Administrator for trigger transaction as per the executed tenancy agreement provided and monitor on the deliverables status.

• To produce reports for Management review such as monthly tenancy status, deliverables/ task action status and total tenancies list.

• To achieve the SLAs on scope of delivery / turnaround time for each transaction.

• To ensure all terms and conditions in Tenancy Agreements are duly complied.

• To ensure all the tasks performed are comply to the Group Policies and Procedures.
  

Desired Job Specification



Qualifications (Basic Degree/Diploma etc)

Bachelor\'s Degree or Professional Qualification in the relevant discipline (Real Estate, Property Management, Law, Engineering, Quantity Surveying, Architecture)



Professional Qualification and/or Regulatory, Licensing preference

Registered with Board of Valuers, Appraisers and Estate Agents Malaysia
or Registered with Board of Engineers Malaysia



Relevant Work Experience

Min 5 years of experience of relevant property background in established bank / financial institutions or public listed entity



Required Competencies and Skills




Competencies/Skills (Essential to succeed in this job)

Technical/Functional skills \xe2\x80\xa2 Posses knowledge of universal banking, including the rules and regulations in the domestic and international landscapes \xe2\x80\xa2 Posses knowledge of lease administration and agreement \xe2\x80\xa2 Posses knowledge of building services and fit-out knowledge \xe2\x80\xa2 Posses commercial experience and acumen in negotiation
Personal skills (Soft Competencies) \xe2\x80\xa2 Good presentation and communication skills, able to put forward proposals \xe2\x80\xa2 Good reputation and network in the Real Estate and Fit-Out industry \xe2\x80\xa2 Has advanced computer skills and an eye for detail \xe2\x80\xa2 Ability to prioritise and meet deadlines \xe2\x80\xa2 Good team player