Job Description

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do. Seventy-five years ago, we created a home for creative thinkers seeking to solve the world\xe2\x80\x99s biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future. We strive to create an inclusive environment and give everyone a voice. Diversity drives innovation in our projects and offers empathy to the communities we serve. We welcome and encourage applications from people living with disability and provide workplace adjustments.
At Arup, you\xe2\x80\x99ll do more than work \xe2\x80\x94 you\xe2\x80\x99ll shape a better world.
About this role
We have a fantastic opportunity for a motivated Business Administrator to join our vibrant and enthusiastic group based in Malaysia. You will be proactively providing administrative and commercial support to one of our groups at all different levels. Working under the guidance and support of a Senior Business Administrator, you will have the opportunity to collaborate with other BAs locally and globally and attain great exposure to the design/engineering/construction industry.
What will I do?

• Arranging travel, team events, meetings, and workshops, including help with logistics and documentation
• Responding to enquiries and requests for information and providing guidance to others internally on Arup systems and processes
• Coordinating Vacation Student and Graduate interviews
• Creating and updating our Client Relationship Management (CRM) platform
• Supporting members, leaders and our mobility team with administration connected to long-term assignment (LTA) and short-term assignment (STA) coordination

What will I bring?

• Relevant industry experience in administration within a consulting/engineering-built environment business
• Capable of working well with people at all levels (both technical and non-technical staff)
• Excellent understanding, or an ability to build this understanding, of processes and guidelines. Skills in an area that could be considered specialised (e.g., CRM, documents, travel, etc.) in alignment with individual career aspirations and appraisal.
• Knowledge of Arup systems, able to train and help others and encourage members to make better use of the systems. Experience with troubleshooting and escalating system issues to relevant parties.
• Results driven, with ability to remain positively motivated and foster team spirit including assisting others to meet deadlines.

Our firm
Dedicated to sustainable development, the firm is a collective of 16,000 designers, advisors and experts working across 140 countries. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology and rigour to shape a better world. We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.
Are you ready to shape a better world?
Our open roles are waiting for you on the Arup careers page. If you like what you see here, apply today.
Arup does not accept unsolicited resumes from recruiters or employment agencies.