Job Description

Key Responsibilities

1. Corporate Secretarial Support

Assist in the incorporation of Singapore companies, including preparation and filing of incorporation documents Prepare routine corporate secretarial documents such as board resolutions, shareholders' resolutions, and statutory declarations Maintain and update statutory registers (members, directors, secretaries, share allotments, etc.) Assist in preparing and filing Annual Returns (AR) with ACRA

2. Client Onboarding & KYC / AML

Support client onboarding processes in accordance with internal compliance procedures and regulatory requirements Perform KYC and CDD checks, including identification of directors, shareholders, and beneficial owners Assist in collecting, reviewing, and organising KYC documents (IDs, corporate documents, source of funds/wealth information, etc.) Conduct basic risk assessment and escalate higher-risk cases to the Compliance team

3. Licence & Regulatory Support

Assist in compliance matters relating to licensed activities (where applicable), including preparation of supporting documents Support ongoing compliance monitoring for licensed or regulated clients Maintain proper records in accordance with regulatory and internal policy requirements

4. Remote Video Verification & Witnessing

Conduct remote video verification and witnessing sessions for clients, including identity verification and document signing Ensure video witnessing procedures comply with internal SOPs and regulatory standards Prepare and retain proper records of video sessions, confirmations, and supporting documentation

5. Client & Internal Coordination

Liaise with clients to obtain required information and documents during onboarding and ongoing compliance Respond to basic client queries related to corporate secretarial and compliance matters Coordinate with internal teams (corporate secretarial, accounting, tax, compliance) to ensure smooth service delivery

6. Documentation & Record Management

Maintain proper filing and documentation of corporate records, KYC files, and compliance checklists Ensure confidentiality, accuracy, and proper version control of documents Assist in preparing engagement documents and internal compliance checklists

7. Administrative & Ad-hoc Support

Provide general administrative support to the Corporate Secretary and Compliance team Assist with ad-hoc tasks assigned by management

Requirements

Education & Experience

Diploma or Degree in Business Administration, Law, Accounting, Compliance, or related fields Prior experience in corporate secretarial, compliance, or professional services is an advantage Fresh graduates with strong interest in corporate secretarial and compliance work are welcome

Able to read and write Chinese (Mandarin) to liaise with Chinese-speaking clients and handle bilingual documents

Skills & Competencies

Basic knowledge of the Singapore Companies Act and ACRA requirements Basic understanding of KYC / AML and client onboarding procedures Good organisational and documentation skills with strong attention to detail Ability to manage multiple tasks and meet regulatory deadlines Good written and spoken English; Mandarin is an advantage Proficient in Microsoft Office and document management systems
Personal Attributes

Meticulous, responsible, and compliance-minded Professional and confident when communicating with clients Able to handle confidential information with integrity Willing to learn and follow established SOPs
What We Offer

Hands-on exposure to corporate secretarial, onboarding, and compliance work Structured training and clear career progression in a licensed professional services firm Supportive and professional working environment
Job Type: Full-time
Contract length: 36 months

Pay: RM3,500.00 - RM6,500.00 per month

Work Location: Remote