Job Description

• Preferable candidates with proven experience as Executive Secretary /Executive Assistant.
• Experience working in the travel industry and/or concierge will be a huge additional point.
• Good oral and written communication skills: English, Bahasa Malaysia and Mandarin are required (as the role require to deal with Mandarin speaking clients)
• Willing to work in Georgetown, Penang
• Enjoy working in a fast-paced environment.
• Responsibility, Punctuality, Teamwork, Self-Discipline, Initiative, critical thinking,
• A good and effective problem-solver with a likeable personality.
• Fresh graduates are welcomed to apply.

Responsibilities

• To assist the Managing Director in coordinating meetings, events, business development, personal, and operational matters, and handle internal and external communication.
• Filter queries, phone calls, dealing with appointments, emails and respond to invitations and other requests for the Managing Director
• Act as a liaison between the Managing Directors, leadership team, and other departments to ensure efficient and effective work and collaboration.
• Coordinating closely with relevant departments, managers to ensure that the Managing Director instruction and requirements are met.
• Perform secretarial, and filing tasks while maintaining confidentiality and security of information.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the Managing Director
• Coordinate daily schedules and appointments of Managing Director and provide assistance during client engagement activities.
• Coordinate with various departments and stakeholders on behalf of the Managing Director to facilitate smooth operations.
• Performs usual office routines, plus assembles confidential material according to instructions, prepares summaries of confidential documents, and maintains confidential files.
• Ensure the Managing Director environment is organized and conducive to productivity.
• Handle confidential information with the utmost discretion and professionalism.
• Adapt quickly to changing priorities and deadlines, demonstrating flexibility and resourcefulness.
• Provide required assistance and support for other tasks including but not limited to other assigned jobs or special projects.
• Proactive, pragmatic mindset, innovative and self-driven.

Benefits

• Free Parking
• Medical
• Annual, Paternity Leave
• 5 working days
• Company Annual Dinner
• Salary Increment
• Company Trip
• Comfortable and Fun Environment
• EPF / SOCSO / PCB

Additional Benefits

• Company Trip
• Medical Insurance
• Training Provided
• Staff Discount
• Annual Bonus
• Medical and Hospitalisation Leave
• 5 Working Days
• Annual Leave

SkillsBusiness Correspondence Word Processing Answering Telephones Outlook Communication Skill Excellent communication skills Organizational skills Calendar management Prioritization Confidentiality Organizational Skills Time Management Attention to DetailImportant InformationNever provide your bank or credit card details when applying for jobs. Do not transfer any money or complete unrelated online surveys. If you see something suspicious, Report This Job ad.

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