Job Description

Objectives of the Position

• According to company procedures, independently perform clerical, administrative, and general office duties of confidential nature in some situations typically for teams by discipline with the aim to facilitate the operations of the unit in information flows and formal people interactions, e.g. meetings, workshops, conference
• Support supervisor by providing secretarial and administrative supports in a well-organized (e.g. digital tools) and timely manner
• Provide professional communication for some cases with stakeholders on behalf of supervisor with excellent manner

Main TasksSupport supervisor by providing professional business administrations

• Effective communication by finding and proposing the best solution for every stakeholder.
• Exercise reliable personal judgment and act with all stakeholders. Proper business communication with all levels internally and externally.

Correspondence

• Answer routine questions and provide standard information to enquiries.
• Draft and prepare routine letters and memo for the supervisor\'s signature.

Information handling

• Handle confidential information, files, and materials to ensure information security for proper use.
• Distribute information on behalf of supervisor.
• Establish and maintain a proper filing/ database system for easy retrieval and accurate documentation to facilitate information flows.
• Coordination and support of company-wide administrative tasks: Coordinate travel related tasks including visa applications, management of BASF\'s travel service provider, builds and maintains relationships with hotels etc. Responsible as BASC\'s travel administrator working closely with BMS and Regional Travel Management on corporate hotels listing.

Scheduling logistic support for business meetings and travel

• Visitor arrangement, visit arrangement, seminar / internal arrangement
• Support supervisor\'s business travels including reservation of hotel accommodation, ticketing, travel document application, etc.
• Organize efficient meetings, local/ regional workshops, conferences etc. by providing logistics supports e.g. inspection of venue, invitations, agenda, participants\' confirmations, hotel reservations.
• Prepare and submit travel expenses statement if requested.
• Take responsibility for all the administrative tasks for the department, such as stationery ordering, PR raising, new employee on-boarding, etc.
• Provide IT related supports (e.g. PC, mobile phone etc.)

Environments

• Contribute to build a professional working environment with disciplines from Assistant\'s view of point.
• Keep safe environment in the working place

Others

• Any other tasks assigned by the supervisor. Act as the contact window of the department.

Requirements

• Education: University degree or above, major in Administration, Linguistics, Logistics.
• Working Experience: 3 - 5 years\' experience in Administrative Secretary.
• Technical & Professional Knowledge:

• Good command of verbal and written English & Bahasa Malaysia
• Strong communication and interpersonal skills
• Strong computer skills in MS office, especially in Outlook, MS Teams, Excel, Word & PowerPoint
• Energetic personality with good attention to details.
• Mature, independent, initiative and able to work under minimal supervision.

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If you suspect recruitment fraud and BASF is mentioned, first get in touch with at BASF.A unique total offer: you@BASFAt BASF you get more than just compensation. Our total offer includes a wide range of elements you need to be your best in every stage of your life. That\'s what we call you@BASF. Click here to learn more.A unique total offer: you@BASFAt BASF you get more than just compensation. Our total offer includes a wide range of elements you need to be your best in every stage of your life. That\'s what we call you@BASF. Click here to learn more.Working at BASF: We connect to create chemistryWe are proud of strong history of innovation, which has helped make us who we are today \xe2\x80\x93 the world\'s leading chemical company. Every day, our global team of over 120,000 individuals work together to turn visions for sustainable solutions into reality by connecting with one another and sharing our knowledge.The right people are crucial for our sustainable success. We aim to form the best team by bringing together people with unique backgrounds, experiences and points of view. Our differences make us stronger and more vibrant. And an open, creative and supportive work environment inspires us to achieve exceptional results.About BASFFind out what BASF has to offer as an employer and why you should join our team.Your applicationHere you find anything you need to know about your application and the application process.Contact usYou have questions about your application or on how to apply in Europe? The BASF Talent Acquisition Europe team is glad to assist you.Please note that we do not return paper applications including folders. Please submit copies only and no original documents.For BASF, diversity is one of the essential keys to business success and the well-being of our employees. We promote an inclusive culture that accepts the diversity of people, experiences and capabilities. By embracing talents and abilities of all kinds, we aim to boost creativity and motivation, and enhance our teams\xe2\x80\x99 performance.Join the team and connect with more than 117,000 other minds.Kuala Lumpur, MYBASF Asia-Pacific Service Centre Sdn. Bhd.Finance, Controlling & AuditPermanent111071ATS_WCMS_WEBFORM

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