Job Description

The Assistant Human Resource Manager is primarily responsible for the following:

Employee Database

• Set up, review and update the Employee Database
• Ensure the data integrity and privacy of the Employee Database and all employee records and information
• Ensure the safe custody, accuracy and timeliness of the Employee Database and all employee records and information
• Ensure the Employee Database is properly backed up and one copy kept offsite.
• Ensure compliance with privacy laws and regulations

Company Payroll

• Prepare and review the Monthly Payroll
• Ensure that the Payroll is in agreement with the salaries that had been properly approved by the relevant management authority
• Ensure that all Payroll computations pertaining to Overtime, Allowance, Commissions and Statutory Deductions & Contributions are accurate and paid on a timely basis
• Ensure timely updates and secrecy of the Company Payroll

Job Positions

• Ensure that all Job Positions are clearly defined with and Key Performance Indicators that had been agreed with the relevant managers
• Ensure that each function or department has an up to date Organization Chart

Recruitment

• Ensure that all recruitments are properly approved by the relevant management authority prior to any job advertisement or candidate interview
• Ensure that the placement of any job advertisement is done through only approved channels, media or recruitment agencies.
• Ensure that a candidate interview and assessment form is completed for each candidate and the hired candidate is approved by the relevant management authority (grandfather principle)
• Ensured that the Employment Contract for the new hire is in compliance with the Company Policy and approved by the relevant management authority
• Ensure that an Employee Performance Review is conducted by the relevant manager after the Probation Period and approved by the relevant management authority
• Ensure that an Employee Performance Review is conducted by the relevant manager at the end of the employment period (if any) and any contract extension or renewal must be approved by the relevant management authority (grandfather principle)

Compensation & Benefits

• Review, advise and implement the Company's Compensation & Benefits (C&B) Policy
• Set up, review and update the Employee Grading system
• Ensure that all new hires comply with the Company's C&B Policy
• Ensure that all new employee remuneration terms are approved by the relevant management authority (grandfather principle)
• Obtain annual salary surveys and other compensation benchmarks for salary review
• Prepare, review and approve the annual salary increase schedule for all employees
• Ensure that all salary increases and job promotions are properly approved by the relevant management authority (grandfather principle)

Employee Training & Education

• Assist management with providing adequate Job Training and Employee Education

Company Culture, Team Spirit & Employee Wellbeing

• Assist management with providing a healthy environment for teamwork, team spirit and positive company culture
• Organize activities and events to promote teamwork and team spirit
• Assist with looking after the employees' wellbeing

Employee Handbook

• Set up, review and update the Company's Employee Handbook

Labour Law & Regulations

• Ensure compliance with all relevant Labour laws and regulations
• Prepare, review and submit all the required Labour and government mandated forms and information

Others

• Assist the senior management of the Company with other tasks pertaining to human resources and company policies
• Perform all other related duties as assigned by the management from time to time.

Benefits

• EPF
• SOCSO
• EIS
• ANNUAL LEAVE
• BONUS
• MEDICAL