Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Job title

Order Processing Coordinator

About Wilhelmsen

Founded in Norway in 1861, Wilhelmsen is now a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail. Committed to shaping the maritime industry, we also seek to explore and develop new opportunities within the renewables, offshore and energy industries. Supporting a diverse and inclusive workplace, with thousands of colleagues in more than 70 countries, we take competence, sustainability, innovation, and unparalleled customer experiences one step further.

The position

We are looking for a Order Processing Coordinator who will join our Marine Products division.

The people at Wilhelmsen don\xe2\x80\x99t just hold jobs here. They make the most innovative ideas a reality \xe2\x80\x93 and in the process, they shape the maritime industry. With one of the largest maritime networks in the world, we do work that makes an impact - if it floats, our products are probably on it.

Supplying marine consumables, products, and solutions to every conceivable vessel type, our Marine Products division includes the Unitor brand of products, Timm ropes, Unicool refrigerants, and Unitor and Nalfleet marine chemicals. Last year we made product deliveries to 27,500 vessels, at over 2,000 ports.

About the location

The position will be based in Kuala Lumpur office which is in the heart of city and easy to get to go by public transportation.

About the department

To process Customer\xe2\x80\x99s Request for Quotation (RFQs) and Purchase Order (POs) in the Global Customer Service (GCS) mailbox

To ensure all enquiries within the mailbox are attended too within the agreed SLA

To provide administrative support to the GCS and LCS (local customer service) team

May receive assignments from senior support personnel as required

What you will be doing

Accept task from the group mailbox queue and process customer request for quotes (RFQ) and customer purchase orders (PO)

Ascertain the urgency of transaction based on ETA (Estimated Time Arrival)/ Port/Type of customer. For urgent transaction, needs to be completed ASAP or highlighted to LCS if unable to be completed within the agreed timeline

Keep LCS informed of any irregularities related to RFQs or POs of their customers in the note/email

Alert LCS that if the order value exceeds the existing authorized credit limit and policies

Actively use system for understanding on customer specific information and requirements

For each quote / order processed, ensure specific customer requirements are addressed

Follow up with Supply Chain / LCS for any outstanding tasks that are unable to be completed in the same day

Highlight improvements and process learnings to the team leads/ manager

Participate and contribute in team discussion and training

Performing miscellaneous job-related duties as assigned

Accept assigned rostered work on Saturdays and Public holiday in the mailbox management for LCS

Accept assigned rostered overtime work, if required

Comply the standard process and protocol

What experience and skills required

Candidate must possess at least a Degree in any fields

Fresh graduates are encouraged to apply

Willing to support Middle East and India region with following working hours:
Monday to Friday: 12:00pm to 9:00pm
Saturday: 12:00pm to 4:00pm (based on shift rotation basis)

Fluent in English - both writing and speaking

Required skill(s): Computer Literate (Good in MS Office)

Attention to details

Able to prioritize, customer oriented with excellent communication and interpersonal skills

Good planning and organizing skills

Good analytical skills, attention to detail and meticulous

Able to meet deadlines through good time management and allocation of priorities

Desire to succeed in a challenging environment and able to work under pressure

Pleasant character, resourceful & able to work with sincerity on own initiative

Ability to work independently with minimal supervision and a good team player

Your performance will be measured against

RFQ/PO response time

Agreed AOP and KPI\xe2\x80\x99s

Work process efficiency

Minimum numbers of transactions completed per day

What we offer

Strategic work location at KL Sentral with convenience travelling by Monorail, Rapid Kelana Jaya Line, MRT and KTM services as well as public buses.

International work environment and culture

Great learning and development opportunities

Hybrid Working Arrangement

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex!

How to apply

Sounds interesting? If you see yourself fitting into this role, please let us know why the role interest you. Apply online through our career portal at under Current Vacancies by creating a \xe2\x80\x98Candidate Home\xe2\x80\x99 account and thereafter upload your resume and expected salary.

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Wilhelmsen