Job Description

Our client is an is a Global F&B Retail Chain. In order to support rapid and aggressive expansion, our client is looking for a talented and dynamic professional to join them as a Personal Assistant.Job Responsibilities

• Manage Director\'s calendar, assessing priority of appointments and reallocation, as necessary.
• Manage Director\'s travel arrangements whether official, family, or private and confidential matters.
• Maintain Director\'s office systems, including data management and filing.
• Develop and ensure efficient documentation and filing system for both paper and electronic records.
• Maintain records of Director\'s contacts.
• Produces information by transcribing, formatting, inputting, editing, copying, and transmitting data and graphics
• Prepares reports by collecting and analysing information.
• Conserve Director\'s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Supervise all incoming/outgoing mail.
• Assist Director in researching and following up with action on matters which fall within the Director\'s responsibility - chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports, and presentations for the Director.
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

Job Requirements

• Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Secretarial or equivalent.
• Computer literate with excellent knowledge in Power Point and Excel.
• Good problem-solving skills and resourceful to research for information.
• Good command of English and native language (Mandarin/Bahasa Melayu) - both written and verbal.
• Candidates fluent in mandarin preferred as role requires candidate to deal with mandarin speaking clients.

Reporting ToExecutive DirectorFor more information or confidential consultation, please do not hesitate to contact (Nikki) at (012-7732998) or at nikkita.seth@bell-ward.com.We thank you for applying with us in advance but only short-listed candidates will be notified.For candidates who applied to this job is deemed to have consented to the collection, use and disclosure of personal data by our organization for a purpose of this or any job application with Bell Ward.Company Registration No. : 1080098-P (JTK License No : JTKSM 427)

Bell Ward