Job Description

The Purchasing Manager is responsible for sourcing, negotiating, and purchasing all goods and services required for hotel operations, including food & beverage, housekeeping, engineering, and administrative supplies. The role ensures cost control, quality standards, timely delivery, and compliance with hotel policies and brand requirements.

Key Responsibilities Procurement & Vendor Management

Source, evaluate, and negotiate with suppliers to obtain the best quality, pricing, and delivery terms Develop and maintain an approved supplier list in line with hotel and brand standards Build strong relationships with key vendors and conduct regular performance reviews Ensure all purchases comply with hotel policies, contracts, and ethical standards
Purchasing Operations

Process purchase requisitions and issue purchase orders accurately and timely Coordinate with department heads to forecast purchasing needs Ensure correct specifications, quantities, and quality of items purchased Monitor lead times and ensure uninterrupted supply for hotel operations
Cost Control & Inventory

Implement cost-saving initiatives without compromising quality Monitor market trends, price fluctuations, and availability of goods Work closely with the Storekeeper to manage inventory levels and avoid overstocking or shortages Participate in stock counts and audits as required
Compliance & Documentation

Maintain proper purchasing records, contracts, and supplier documentation Ensure compliance with internal controls, audit requirements, and brand guidelines Coordinate with Finance for invoice matching, approvals, and payment processing
Coordination & Communication

Liaise with Food & Beverage, Housekeeping, Engineering, and other departments Resolve supply issues, discrepancies, and quality concerns promptly Support pre-opening or renovation purchasing activities when required
Job Type: Full-time

Pay: RM8,000.00 - RM8,500.00 per month

Benefits:

Cell phone reimbursement Dental insurance Health insurance Maternity leave Meal provided Opportunities for promotion Professional development
Work Location: In person