Job Description

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region\'s largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

The Regional Human Resources, Executive (Operations) supports the administrative work in relation to the employee life cycle events for Regional & Tech.

Responsibilities

• Liaise with new hires on documents needed for onboarding
• Prepare employment contracts of the new hires and track that they are duly signed off
• Apply for work visa for new hires, if applicable
• Send welcome email to new hires
• Update new hire information into HRIS and ensure that information is mapped into the payroll system accordingly
• Ensure all new hires\' documents are duly filed into their pfile
• Track new hires\' confirmations are completed on time
• Attend to employee queries on their need for employment certification letters
• Track work visa renewal
• Submit claims for government paid leave
• Update HRIS on offboarding information
• Send out offboarding email to employees and managers
• Track to ensure that stakeholders complete offboarding activities in accordance to the timeline
• File IR21 for foreign employees who are leaving

Requirements

• Diploma in Business Management or its equivalent with specialization in HRM
• Minimally 1 year of working experience in a set up of no less than 500 employees
• Strong command of written and spoken English language
• Strong administrative skills

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Ninja Van