Job Description

To handle the full spectrum of HR & Administrative functions which include recruitment & selection, compensation & benefit, payroll administration, employee relations, industrial relations, statutory compliance, disciplinary & grievance issues, redundancies, termination, handle labour cases and all HR related matters. Monthly payroll preparation and ensuring payment of salary is made on time. Recruitment / New Hire Process

• Handle recruitment via job advertisement, various contacts, posting at free job sites, social media platforms and find best & cost-efficient options to source for talented staff
• Screen and organize resume and job applications
• Schedule & conduct interviews and assist in interview process
• Ensure background / reference checks are completed
• Responsible to establish, prepare, update, manage and maintain HR-related databases, records, and reports.
• Conduct orientation / onboarding program for new employees.

Payroll and Benefits Administration

• Update and maintain employee benefits, employment status, and similar records
• Monitor staffs\xe2\x80\x99 month medical expenses
• Compile and update employees\xe2\x80\x99 head counts, all HR related expenses, allowances, and deductions
• Timely preparation of monthly payroll (including overtime, replacement day, staff claims, timesheet etc)
• Prepare submission of monthly PCB, EPF, SOCSO and annual Form EA&E.

Record Maintenance / Labour Relations

• Maintenance of current HR files and databases
• Review, update and maintain proper filing of HR Handbook, HR SOP, performance appraisal forms.
• Monitor employee attendances, manage and update employees\xe2\x80\x99 leaves record and replacement off days. Check staff attendance, MC, EL and carry out necessary steps to reduce frequent absenteeism
• Prepare and issuance of all HR related letters including, letter of offer, letter of confirmation, letter of increment, disciplinary letters, and etc.
• Liaise with all relevant government parties and ensure the compliance to all statutory requirements such as KWSP, SOCSO, labor department and etc.
• Assist in Industrial Relations matters such as investigations for domestic inquiry, grievance resolution, disciplinary process, etc.

Competency Management

• Coordinate with department heads to source for relevant training programs for ongoing employees up-skilling effort.
• Evaluate the effectiveness of the respective training programs by obtaining feedback from employees.
• Facilitate annual employees\xe2\x80\x99 performance appraisals and KPI setting

Employee Management

• To provide support, advice & consultation/counseling to the employee on HR matters (performance, attendance & disciplinary issues).
• Attends to employees\xe2\x80\x99 grievances and complaints; provides guidance and counselling if necessary.
• Organize/ coordinate on corporate events (eg: company\xe2\x80\x99s dinner including interrelated companies, family day, team building activities, etc).
• Conduct employee exit survey.
• Other duties as assigned by management

Administration

• To conduct overall administration activities including asset management, information technology management.
• To provide general administrative support to the department as such upkeep documentations, staff travel support services which include hotel booking, flight booking etc.
• To coordinate on meetings and to provide minute taking.
• To plan and implement administrative procedures and effectively manage the day-to-day administrative functions.
• To monitor the office environment to ensure good house \xe2\x80\x93 keeping and good condition of equipment and premises in accordance with an established set of guidelines/ standards and take corrective steps to ensure its enforcement.

Requirements & Qualifications

• Possess a Bachelor\xe2\x80\x99s degree in Human Resource or any other related discipline from a recognized University.
• 3-4 years of working experience
• Good understanding of Labor Law, Employment Act and statutory guidelines with good working knowledge of HR industry best practices.
• Experience in both startups and large organizations
• Ability to communicate with all levels of employees and understand cultural differences
• Strong analytical, presentation, organizational and problem solving skills
• Ability to manage sensitive and confidential situations effectively and professionally
• In-depth knowledge of legal requirements related to human resources and employee management
• Excellent communication and interpersonal skills
• Meticulous and able to work independently in a fast paced environment
• Good command of English and Bahasa languages (both oral and written)
• Able to start work immediately or within a short notice period will be an added advantage.

Job Types: Full-time, Permanent Salary: RM3,500.00 - RM5,000.00 per month Benefits:

• Flexible schedule
• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Bangsar South: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor\'s (Preferred)

Expected Start Date: 06/01/2023